Administrative Assistant II

Franklin County, PA; Chambersburg (Franklin County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Tuition reimbursement

Retirement plan

Job summary

Franklin County is seeking an Administrative Assistant II to provide specialized administrative support, act as liaison between the department and other county agencies, and supervise clerical staff when assigned. This non-exempt role emphasizes organization, document preparation, and customer service within a public office.

Responsibilities include assisting the director, managing correspondence, maintaining files, coordinating travel, budget assistance, and basic financial tasks, with

Qualifications

• METs: One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization.
• Graduation from a four year college or university; or any equivalent combination of experience and training.

Responsibilities

• Assists Director or department supervisor in specialized administrative and secretarial projects and duties.
• Assigns and reviews work of clerical staff and answers questions and assists in solving problems within the department.
• Composes letters, memos and other correspondence.
• Prepares reports, letters, memos and other documents on computer; prepares required reports and agendas.
• Establishes and maintains files and statistics required within the department.
• Operates computer, adding machine, copier and other office equipment as needed to perform essential functions, including Microsoft Office.
• Schedules interviews, appointments, meetings for director and others.
• Provides customer service and response to inquiries via telephone, email, or in-person.
• Assists with budget estimates and other fiscal and statistical reports.
• Assists with department projects/programs, contracts, grants, studies, etc.
• Processes invoicing, billing or other financial matters for the department.
• Coordinate travel accommodation needs for the department.
• Attends meetings, training, and seminars.
• Requisitions supplies for the office.
• Opens mail and distributes within the department.
• Assists other clerical staff with work duties.
• Performs other job-related duties as required.
• Travels occasionally when needed.

Job description

Administrative Assistant II

Organization: Franklin/Fulton MH/IDD/EI

Type Position: Full Time

Salary Range: $18.72

Pay Grade: 11

Posting Length: 10 Business Days

ELIGIBILITY – ALL CANDIDATE(S):

1. Must meet the minimum experience and training (METs) required for the job. The METs for this position are:

One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university; or any equivalent combination of experience and training.

1. County of Franklin Approved Additional Special Requirements: None

Franklin County IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER.

Franklin County is a great place to live and work! Nestled between the Blue Ridge and Tuscarora mountains in South Central Pennsylvania but not far from DC, Baltimore and the beaches of the mid-Atlantic, Franklin County is one of the fastest growing counties in the Commonwealth. We want the best people working to serve the 155,000+ residents that call this beautiful area "home."

One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university; or any equivalent combination of experience and training.

FRANKLIN COUNTY

ADMINISTRATIVE ASSISTANT IIRevised: January 3, 2022

Position DescriptionNon-Exempt

OVERALL OBJECTIVE OF JOB

To perform specialized administrative functions to assure efficient operations of the department; act as liaison between the assigned department and other county agencies and/or departments, and to act as working supervisor of the department, as assigned.

ESSENTIAL FUNCTIONS OF JOB

1.Assists Director or department supervisor in a variety of specialized administrative and secretarial projects and duties as assigned.

2.Assign and reviews work of clerical staff and answers questions and assists in solving problems within the department, as directed.

3.Composes letters, memos and other correspondence as required.

4.Prepares reports, letters, memos and other documents as needed on computer; prepares required reports and agendas as directed.

5.Establishes and maintains files and statistics required within the department.

6.Operates computer, adding machine, copier and other office equipment as needed to perform essential functions of job, including but not limited to Microsoft Office Suite.

7.Schedules interviews, appointments, meetings, etc. for director and others as necessary.

8.Provides customer service and response to internal and external inquiries via telephone, email, or in-person.

9.Assists Director or Supervisor with budget estimates and other fiscal and statistical reports.

10.Assists Director or Supervisor with department projects/programs, i.e., contracts, grants, studies, court preparation and documents depending upon specific department needs.

11.Processes invoicing, billing or other financial matters for the department as assigned.

12.Coordinate travel accommodation needs and requirements for the department as needed.

OTHER DUTIES OF JOB

1.Attends meetings, training, and seminars as required.

2.Requisitions supplies for the office as required.

3.Opens mail and distributes within the department as necessary.

4.Assists other clerical staff with work duties as needed.

5.Performs other job-related duties as required.

6.Travels occasionally when needed to perform essential functions of the job.

SUPERVISION RECEIVED

Receives occasional instruction and some supervision from Director or Supervisor in regard to daily work duties.

SUPERVISION GIVEN

Acts as working supervisor for clerical staff within the department, if assigned.

We offer an excellent benefit package including medical, dental, vision, prescription, life insurance, paid time off, tuition reimbursement and a retirement plan!

Franklin County is an equal opportunity employer.