Administrative Assistant - IDEA Yukon Academy (Immediate Opening)

IDEA Public Schools; Odessa (TX); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Paid Family Leave

Tuition Reimbursement

Employer-Paid Mental/Behavioral Health

Dental and Vision plans

Disability Insurance

Life Insurance

Flexible Spending Account

Vacation time

Referral bonuses

Professional development

403(b) plan

Job summary

IDEA Public Schools is seeking an Administrative Assistant to provide clerical support to the principals. This role enables leaders to maximize impact through prioritized scheduling, streamlined communication, and thorough event preparation.

Compensation is hourly, between $21.99 and $27.49, with a comprehensive benefits plan including medical plan premiums, tuition reimbursement up to 50% (max $5,250/yr), and employee assistance programs. 2+ years in admin support preferred.

Qualifications

• Education: High school diploma required; associate’s or bachelor’s degree preferred
• Experience: 2+ years in administrative support position

Responsibilities

• Manage principal’s correspondence (calls, emails, letters)
• Plan, prepare, and update principal’s calendar
• Schedule events and plan logistics for meetings
• Reconcile credit cards and prepare monthly expense reports
• Other duties as they arise

Skills

Proactive thinking

Communication skills

Interpersonal skills

Organizational skills

Follow instructions

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Role Mission:

IDEA Administrative Assistants provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality.

What We Offer

Compensation:

Compensation for this role is set at an hourly rate ranging between $21.99 for 0 years of experience and $27.49.

Other Benefits:

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face‑to‑face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work‑life services available at no cost.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring -- Competencies

Qualifications:

• Education: High school diploma required, associate’s or bachelor’s degree preferred
• Experience: 2+ years’ experience working in an administrative support position

Knowledge and Skills:

• Familiarity with Microsoft Office
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Exceptional organizational skills
• Ability to follow written instructions
• Experience working in an administrative support position
• Ability to think proactively and work with minimal direction
• Ability to pleasantly communicate with all levels of staff and the public

What You’ll Do -- Accountabilities

Responsibilities

• Manage principal’s correspondence, including answering incoming phone calls, emails, and letters
• Plan, prepare, and update principal’s calendar
• Schedule events and plan logistics for meetings
• Reconcile credit cards and prepare monthly expense reports
• Other duties as they arise

We look for Team and Family who embody the following values and characteristics:

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high‑growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross‑departmental relationships in order to achieve outcomes
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

About IDEA Public Schools

At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest‑growing network of tuition‑free, Pre‑K-12 public charter schools in the United States.

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves nearly 80,000 college‑bound students in 137 schools across Texas, Florida, Ohio, and is on‑track to maintain its legacy of sending 100% of its graduates to college.

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

Staff Experience

At IDEA, the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here!