Administrative Assistant I - VLA Site Office Support

National Radio Astronomy Observatory; Socorro (NM); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

PTO and holidays

Medical, dental, vision

Retirement plan

Total Rewards info

Job summary

National Radio Astronomy Observatory (NRAO) seeks an Administrative Assistant I at the VLA site, located near Socorro, NM. You will provide essential admin support to managers and staff, manage calendars and travel, and handle confidential documents.

Responsibilities include coordinating meetings, tracking visitors, and assisting with procurement and travel processes. The role requires an associate degree or equivalent and at least two years of administrative experience.

Qualifications

• Two years of administrative experience or equivalent education.
• Associates degree or equivalent in administration, management, or engineering.
• Strong knowledge of standard office practices and equipment.
• Proficiency with word processing and spreadsheet software, Costpoint, and the Internet.

Responsibilities

• Manage calendars, meetings, travel and site visits for managers and staff.
• Serve as emergency contact and assist with site communications.
• Reconcile departmental procurement credit cards.
• Assist Travel Authorizations, Expense Vouchers and mileage reimbursements.

Skills

Calendar management

Travel coordination

Documentation editing

Office procedures

Communication

proofreading

Attention to detail

Education

Associate degree or equivalent in admin/management/engineering

Tools

Costpoint

Microsoft Word

Microsoft Excel

Job description

National Radio Astronomy Observatory (NRAO) seeks an Administrative Assistant I at the VLA site, located near Socorro, NM. You will provide essential admin support to managers and staff, manage calendars and travel, and handle confidential documents.

Responsibilities include coordinating meetings, tracking visitors, and assisting with procurement and travel processes. The role requires an associate degree or equivalent and at least two years of administrative experience.