ADMINISTRATIVE ASSISTANT I - SES - 42002259

State of Florida; Orlando (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant I to support the operations of the Chipola Forestry Center. This role involves a variety of administrative tasks, including data analysis, report writing, and personnel management. The ideal candidate will have a bachelor's degree and experience in administrative roles, demonstrating strong communication and organizational skills. Join a team that values collaboration and integrity while contributing to vital services in the community. This position offers a competitive benefits package, including health insurance, retirement plans, and generous leave policies.

Benefits

Annual and Sick Leave benefits

Paid Holidays

Health Insurance

Retirement Plan Options

Qualifications

• Bachelor's degree and one year of administrative experience required.
• Knowledge of Florida Forest Service policies and procedures is essential.

Responsibilities

• Assist Center Manager with all administrative aspects of operations.
• Direct personnel management and oversee recruitment processes.

Skills

Administrative Skills

Data Analysis

Report Writing

Personnel Management

Communication Skills

Education

Bachelor's Degree

Master's Degree

Tools

Microsoft Office Suite

Database Management Systems

Job description

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ADMINISTRATIVE ASSISTANT I - SES - 42002259

Date: May 8, 2025

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:852833

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT I - SES - 42002259

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

FLORIDA FOREST SERVICE

***OPEN COMPETETIVE OPPORTUNITY ***

CONTACT:

Mike Mathis, [phone]

MINIMUM REQUIREMENTS:

A bachelor’s degree from an accredited college or university and one (1) year of administrative experience; or

A master’s degree from an accredited college or university can substitute for the required experience; or

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.

Requires possession of a valid class E driver license.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities.Qualified
individuals with disabilities are encouraged to apply.

Additional Requirements:

Occasional to moderate travel required.

Position may respond to emergencies, including natural disasters or other type incidents requiring travel, as needed.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

This position works directly with the Center Manager assisting with all administrative aspects of the Chipola Forestry Center operations. The work often involves the research and analysis of data and the preparation of detailed written reports, both independently and collectively with other Center staff. May be called on to make recommendations and independently make decisions based on available data. This position requires that the individual be knowledgeable in Florida Forest Service and Department of Agriculture policy and procedure and possess the ability to provide assistance and guidance when necessary. This work involves work of a confidential nature. This position assists the Center Manager with the research, development and implementation of subject matters relating to collective bargaining issues.

Directs personnel management for the Chipola Forestry Center. Interprets personnel policy and communicates directions to assist supervisors in carrying out all personnel procedures. Oversees Center-wide recruitment employee selection process, training, and assisting supervisors. Prepares vacancy announcements. Responds to employment inquires from the public. Coordinates preparation and approval of position selection modules. Reviews recommended candidate packages with supervisors analyzing employment histories, references, etc., of all applicants. Prepares final employment packages and coordinates submittal, changes, etc., with Deputy Chief and Tallahassee personnel office liaison. Signs up new employees. Follows up with supervisors to ensure completion of all orientation/training requirements. Monitors compliance with annual physical fitness and medical testing requirements. Establishes/maintains all current and terminated employee personnel files and documentation including initial employment and insurance paperwork, selection modules, status changes, separation records, retirement papers, disciplinary records, performance reviews, correspondence, commendations, etc. Responsible for coordinating the performance appraisals system at the Center. Coordinates timely and thorough completion of employee performance reviews and plans. Coordinates all status changes with individual employees and/or supervisors as requested. Promptly notifies department personnel office, through division liaison, of all significant employee changes. Maintains separate, secure, confidential files for all medical records. Responsible for coordinating revisions, approval, and accurate databases of current position descriptions for all Center employees. Handles the coordination and scheduling of districts’ LifeScan program.

Responsible to Center Manager for the directing and performing of routine and special projects and assignments, such as timely response to department/division requests for information and/or data; collecting and analyzing data; formulating reports which recommend solutions and procedural actions; preparing memos, written drafts, and correspondence. Takes phone calls for Center Manager, researching and responding to public inquiries in his absence. Assists Center Manager and Field Operations Deputy Chief in personnel matters and communications that require confidentiality.

Processes all time and attendance reports for the Chipola Forestry Center. Maintains leave balance records.

Tracks random and pre-employment drug and alcohol testing for Center employees.

Performs other related work as assigned, which may include the handling of revenue.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time