Administrative Assistant I - Preventative Medicine and Biostatistics

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.; Bethesda (MD); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Health savings and retirement plans

Background check required

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. is seeking an Administrative Assistant I in the Preventative Medicine and Biostatistics department.

The role involves a broad range of administrative tasks, including report preparation, meeting minutes, document editing, and calendar management for researchers and collaborators. duties include coordinating appointments, handling inquiries, maintaining files and databases, and supporting the PI’s research projects

Qualifications

• Strong administrative and organizational skills.
• Excellent communication and analytical skills.
• Ability to type at least 60 words per minute and use a computer.
• Ability to obtain and maintain a T1/Public Trust background check.

Responsibilities

• Answers phones and delivers messages; provides information as needed.
• Sets up and maintains department files; assists with projects.
• Manages supervisor's calendar and coordinates meetings.
• Tracks deadlines for IRBs, DSAA, NCEs, contracts and milestones.
• Performs typing and proofreading; maintains databases and spreadsheets.
• Prepares technical reports, summaries and protocols.
• Follows SOPs and participates in required training.

Skills

Administrative skills

Organizational skills

Communication skills

Typing speed 60 wpm

Background check (T1/Public Trust)

Education

High School Diploma

Associate's degree preferred

Job description

Join the HJF Team!

HJF is seeking an Administrative Assistant I - Preventative Medicine and Biostatistics to perform a wide range of administrative and clerical duties for a department or department manager. Some general tasks include preparing reports, meeting minutes and correspondence; creating and editing documents, spreadsheets and presentations. Assists in managing schedules, arranging appointments and itineraries and answering and transferring phone calls. Somewhat knowledgeable of business unit policies.

This position will be in support of the Preventive Medicine and Biostatistics Department at the Uniformed Services University of the Health Sciences. The Research Assistant will specifically support research projects under the Principal Investigator (PI). These projects include:

* Assessing the Effect of the Military Health System Consolidation under a Single Management Structure on Health Care Utilization, Cost, Quality and Military Readiness.
* A Longitudinal Economic Evaluation of the US Family Health Plan (USFHP) Compared to Traditional TRICARE Prime and Commercial Health Plans.
* Enhancing Patient Safety Culture and Outcomes in the MHS: Key Organizational Drivers and Implications for Service Members' Health Readiness.
* National Institute of Dental and Craniofacial Research (NIDCR) Research Investments and the Reduction of Economic Burdens of Dental, Oral, and Craniofacial (DOC) Illness in the United States (US) 2010-2023.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Answers phones and takes and delivers messages. Provides information to callers as needed and appropriate. Answers routine questions for callers.
• Sets up and maintains department files and assists with initiating, organizing, completing department projects.
• Maintains supervisor's calendar and makes arrangements for meetings as necessary between researchers and collaborators.
• Manage and track deadlines for Institutional Review Boards (IRBs), Data Sharing Agreement Applications (DSAA), No Cost Extensions (NCEs), contracts and other project milestones.
• Performs typing assignments and proofreads all work.
• Maintains and updates databases and spreadsheets as needed in an accurate, timely and efficient manner.
• Assist in preparation of technical reports, summaries and protocols.
• Follow instructions and standard operating procedures.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Education and Experience

• High School Diploma required; Associate's degree preferred.
• Minimum of 0-2 years experience required.

Required Knowledge, Skills and Abilities

• Knowledge of proper grammar, punctuation, spelling, etc.
• Strong administrative and organizational skills, with a focus on project and deadline management.
• Excellent communication and analytical skills.
• Ability to type at least 60 words per minute, operate a word processor or computer, and effectively communicate with a diverse group of people.
• Ability to obtain and maintain a T1/Public Trust background check.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The hourly pay range for this position is $22.16 - $23.00. Actual hourly pay will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.