Administrative Assistant I - PPF

Post Holdings, Inc.; California (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in the food industry is seeking a Front Receptionist/Administrative Assistant in Visalia, CA. This role involves managing front desk operations, providing top-notch customer service, and supporting various administrative tasks. The ideal candidate will have strong communication skills and a background in administration and customer service. Join a team dedicated to making delicious food accessible for all and enjoy competitive benefits.

Benefits

Medical

Dental

Vision

Life Insurance

Disability Coverage

401(k)

Paid Time Off

Qualifications

• 2 years Administrative and/or customer service experience.
• 2 years Accounting/bookkeeping experience.

Responsibilities

• Manage front desk operations and provide customer service.
• Support facilities with admin and accounting tasks.
• Organize company events and assist with new hires.

Skills

Communication

Customer Service

Organization

Problem Solving

Education

High School Diploma

Associated Degree

Tools

Microsoft Office

Expense Reporting Software

Job description

Business Unit Overview

Headquartered in Lakeville, Minn., Post Consumer Brands, a business unit of Post Holdings, Inc., is dedicated to providing people and their pets with delicious food choices for every taste and budget. The company’s portfolio includes beloved brands such as Honey Bunches of Oats, PEBBLES, Grape-Nuts and Malt-O-Meal cereal, and Peter Pan peanut butter, as well as Nutrish, Kibbles ‘n Bits and 9Lives dog and cat food. As a company committed to high standards of quality and to our values, we are driven by one idea: To make lives better by making delicious food accessible for all. For more information about our brands, visit www.postconsumerbrands.com and follow us on LinkedIn and Facebook for the latest news.

Brand

At Post Consumer Brands, we’ve spent generations showing up for families, starting with breakfast, the most important meal of the day. Our cereals have become a trusted part of daily routines, helping spark conversations, fuel busy mornings, and create everyday moments that bring families closer together, including their furry four-legged family members, who have recently become a part of our story. As families have evolved, so have we. What began at the breakfast table has expanded into snacks, peanut butter, and, more recently, pet food, because caring for a family means feeding every part of it. With the addition of several iconic pet brands, we’ve extended our purpose: to make high-quality, accessible food for everyone under the same roof.

This phase is still new, and that’s what makes it exciting. As we continue to grow across grocery and pet, we’re looking for people who care about good food, thoughtful work, and the kind of impact that stretches from store shelves to kitchen tables, and food bowls, across the country.

Location Description

Visalia, CA is home to 360,000 square feet of manufacturing, packaging, warehouse, and office space. Approximately 250 employees work here, utilizing the latest technologies and systems, capable of producing extensive, diverse, and innovative pet food products. Visalia is in California’s San Joaquin Valley and the gateway to Sequoia National Park, part of the Sierra Nevada mountain range. It also has a minor league baseball team, the Visalia California Oaks, and several colleges and universities.

Responsibilities

Front Receptionist/Administrative Assistant – Visalia

JOB FUNCTION

The front desk staff is dependable and responsible for the successful operation of the PCB front desk and lobby area. The Front desk staff ensures employees, guests, and vendors receive the highest level of customer service. This position is the first impression of the organization and must be personable, knowledgeable, and patient.

JOB ACTIVITIES/DUTIES

• Manage the front desk including: answering phones, assisting guests & employees, and tracking security badges
• Accept and sign for packages, sort incoming and prepare outgoing mail
• Manage the front desk and lobby area by keeping the space tidy and organized
• Answer and return phone calls and emails in a timely manner
• Support facilities with admin and accounting support
• Create and process and track purchase orders
• Maintains break room supplies
• Oversees locker and uniform assignments
• Restock conference room supplies
• Set up conference rooms for visitors, coordinate meals
• Must have reliable transporation for off site errands
• Organize company events
• Update and present in daily meetings
• Assist with new hires
• Assist with visitors, hotel and car rental bookings, flights, etc.
• Ordering of office supplies and business cards
• Promote and maintain knowledge of PCB programs and activities
• Help coordinate with EHS and HR departments as needed
• Demonstrate professionalism toward fellow employees, guests, and vendors
• Share resource knowledge and be supportive of employees
• Exercise tact, understanding, and empathy when addressing the needs, concerns, and inquiries of internal and external guests and vendors
• Maintain safety and security by following all safety and security procedures and communicate appropriately
• Perform other duties and assume other responsibilities as the need is apparent or as requested or delegated
• Responsible for various administrative tasks, including, but not limited to, typing various correspondence, mailings, scanning, printing, event research, ordering supplies and facility maintenance calls, off site errands
• Updating and managing contact lists and other documents

Qualifications

Education/Experience

• High School Diploma required, associated degree preferred
• 2 years Administrative and/or customer service experience
• 2 years Accounting/bookkeeping experience

Skills/Abilities:

• Reliable and arrive punctually each workday
• Greet all guests and employees into a warm, friendly, and welcoming environment
• Create a positive first impression of the organization; in point of entry, written, verbal, and electronic communication, and physical environment
• Excellent communication and interpersonal skills
• Excellent customer service skills
• Ability to maintain confidentiality
• Understand and comply with professional ethics and standards of practice
• Seek increased responsibilities
• Ask for and offer help when needed
• Strive to continuously build knowledge and skills
• Display original thinking and creativity
• Problem solving
• Include appropriate people in decision-making process
• Adapt to changes, delays, or unexpected events in the work environment
• Support cost saving measures
• Complete assigned tasks within required time frame
• Highly organized with strong attention to detail
• Able to work independently as well as on a team
• Ability to knowledgeably answer, screen, and direct a busy switchboard
• Working knowledge of Microsoft Office programs, expense reporting software, and use of database systems
• Base knowledge of accounting or bookkeeping processes.
• Ability to organize workload with many conflicting priorities

Physical requirements:

• While performing the duties of this job the employee is regularly required to sit, stand, climb stairs, climb step ladder, bend, kneel, use hands to write, type, use computers and lift up to 30 lbs

JOB COMPLEXITY

Relationships:

• Internal - Contact with all employees at every level
• External -Heavy contact with visiting sales personnel, job applicants, and incoming phone calls

Problem Solving:

• Must have excellent communication skills
• Must take messages and relay information efficiently and accurately
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited direction may exist

Post and its subsidiaries and/or affiliates require all employees to be verified through the I-9 and E-Verify process to confirm eligibility to work in the U.S. within three days of beginning employment.

Note: Valid Driver’s Licenserequiredfor insurance purposes.Plant Management retains the discretion to add to or change the duties of this position at any time.

Offers of employment will be determined by factors including but not limited to job-related skills, experience, relevant education and/or training and geographical location of the open position.Qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, maritalstatusor any other characteristics protected by law.

Pay:The pay range for this position is up to $23.00 per hour,dependenton experience.

We offer competitive benefit plans and programs to eligible employees, including but not limited to:

• Medical

• Prescription drug

• Dental

• Vision

• Life Insurance

• Disability coverage

• Employeeassistanceprograms (includescounseling, coaching, online programs, etc.)

• 401(k)

• Paid time off

Diversity, Equity & Inclusion:

At Post Consumer Brands, we are genuinely committed todiversity,equity,ANDinclusionand understand that the presence of diversity alone does not create an inclusive andequitableworkplace. Furthermore, our commitment to DEI is rooted in our values and how we work. Our DEI Advisory Committee works to bring our beliefs and commitments to life through our four focus pillars: Community, Workforce, Workplace, and Marketplace.

The pay range for this position is $23.03 to $23.03 per hour.