Administrative Assistant I, Neurosurgery, Chief of Tumor Division - Jefferson Center City

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player in healthcare seeks a dedicated Administrative Assistant to support the Chief of the Tumor Division. This role involves managing schedules, coordinating meetings, and performing a variety of clerical tasks to ensure smooth operations. The ideal candidate will demonstrate excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively. Join a team committed to improving lives and making a difference in the community through compassionate care and innovation.

Qualifications

• Proficiency in secretarial skills and standard office software.
• Two years of experience in an administrative role preferred.

Responsibilities

• Perform clerical, administrative, and general office duties.
• Manage schedules, meetings, and project plans.

Skills

Effective Communication

Interpersonal Relationships

Customer Service

Flexibility and Adaptability

Managing Multiple Priorities

Attention to Detail

Problem Solving

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft PowerPoint

Office Electronic Calendaring Software

Job description

Administrative Assistant I, Neurosurgery, Chief of Tumor Division - Jefferson Center City page is loaded

Administrative Assistant I, Neurosurgery, Chief of Tumor Division - Jefferson Center City

Apply locations Philadelphia, PA time type Full time posted on Posted 2 Days Ago job requisition id REQ-0009597

Job Details

Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception. Provides secretarial services to a middle to upper-level management position or department. This role requires an understanding of the content of the supervisor’s job and method of operation. This implies knowledge of department and/or Hospital or University operations and procedures.

Job Description

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages project plans, scheduling and program reporting requirements
• Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.
• Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion.
• Answers incoming calls, greets visitors and guests, directing them as appropriate
• Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Schedule appointments and coordinate arrangements for meetings and conferences.

Effective Communications – Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
Interpersonal Relationships – Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
Service Excellence – Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner
Flexibility and Adaptability – Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed
Managing Multiple Priorities – Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
Accuracy and Attention to Detail – Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy
Calendaring – Knowledge of and ability to use office electronic calendaring software and capabilities
Problem Solving – Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations

Proficiency in secretarial skills, Experience with computer and standard office software application. Knowledge of Power Point a must.

Education and Experience:

High School Diploma Required; Bachelor’s Degree preferred
Two years of experience in administrative role preferred.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

901 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Why work here?

About Us

With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives , expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.