Administrative Assistant I (Limited Pool)

University of California, Merced; Merced (CA); Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player in education seeks dynamic individuals for temporary administrative roles. This position offers an opportunity to engage in various clerical tasks, from budget preparation to personnel management, in a vibrant academic environment. The role requires independent responsibility and the ability to coordinate multiple administrative functions. Join a forward-thinking institution committed to diversity and professional development, where your contributions will support a thriving educational community. If you're looking to make an impact in a collaborative setting, this is the perfect opportunity for you.

Qualifications

• High School Diploma and 2 years of administrative experience required.
• Basic knowledge of administrative procedures and excellent communication skills needed.

Responsibilities

• Manage departmental expenditures and maintain personnel records.
• Provide clerical and administrative assistance to departmental staff.

Skills

Verbal Communication

Written Communication

Time Management

Active Listening

Basic Administrative Procedures

Education

High School Diploma or equivalent

Tools

Word Processing Software

Spreadsheet Applications

Database Applications

Job description

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is Step 1: $23.41 - Step 17: $32.99. The budgeted hourly range that the University reasonably expects to pay for this position is Step 1: $23.41.

Job Closing Date

Review of applications will occur as openings become available. Candidates will be selected for temporary employment in various departments as positions become available. This position is reopened every six months so please re-apply if you remain interested in the position. This position will close on 6/30/2025.

These union positions are represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010.

Please note: These are temporary positions.

Remote/Hybrid eligibility: Dependent on openings.

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration, and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable, and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

About The Job

Incumbents may participate in budget, grant, or contract preparation; administer and control departmental expenditures; maintain departmental personnel records and provide departmental personnel services; prepare reports and maintain pertinent files and other required records; provide business services such as purchasing, inventory and stores, facilities and space utilization; and provide general clerical as well as administrative assistance to departmental staff. Work is performed without close review; incumbent has independent responsibility for a small unit or comprehensive function requiring integration and coordination of a variety of information and administrative services. May lead lower level clerical staff and supervise student employees.

Independent responsibility for comprehensive function, which consists of all phases of a particular function – start to finish. Incumbents independently initiate action, monitor the process, and follow through to completion or resolution.

Qualifications

• High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent, and two (2) years administrative/clerical work experience, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.
• May have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.
• Requires basic verbal and written communication skills, active listening, and time management skills.
• Work is performed under supervision of a higher-level clerical or administrative person. Assignments are given in clerical terms. Duties involving standard methods are performed independently, with guidance provided as requested, and those involving nonstandard methods or materials are performed from specific instructions or guides.
• Guidelines include a variety of procedural rules and regulations which are detailed, directly applicable and readily available; but some judgment is required to select from among standard office methods or to devise working procedures for own desk. This requires knowledge of a variety of standard procedures, an understanding of the terminology of the unit served. And some familiarity with work done in related departments.
• Incumbents are responsible for accuracy, completeness and end products of work, and may assign and check the work of others.
• Within limited subject areas, assignments may entail steps or actions which vary in nature and sequence on the basis of each individual case: or they may be of a coordinating nature and composed of several cases/functions/subjects which must be integrated.
• Ability to apply knowledge of University policies is required.
• Capable of working in various environments on a constantly revolving basis.
• Excellent communication skills required.
• Ability to pass CatBuy training class to become authorized Purchaser for the University.

Background Check

Background check will be required.

How To Apply

An online application is required for each position to apply. The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact [e-mail].

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Vaccination Program Policy

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke And Tobacco Free Policy

The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify

All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule

For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/