Administrative Assistant I/II/III - Mail Services

County of San Luis Obispo; San Luis Obispo (CA); On-site; USD 38,000 - 55,000; Full time

Job summary

County of San Luis Obispo is seeking an Administrative Assistant with experience in mail processing and central mail services. The role plans, organizes, and directs the handling of official County mail and coordinates USPS, interdepartmental mail, Certified Mail, and UPS requests.

Responsibilities include delivering mail to multiple buildings, lifting up to 50 lbs, and driving to facilities with a valid California driver’s license. Strong customer service and teamwork are essential.

Qualifications

• Customer service experience in a public-facing role.
• Reliability and timeliness in handling mail and administrative tasks.
• Clear communication with internal departments and the public.

Responsibilities

• Plan, organize, direct, and supervise processing of official County Business mail.
• Provide centralized mail services including USPS, interdepartmental, Certified Mail and UPS requests.
• Deliver mail to multiple buildings and floors; lift up to 50 lbs; drive to facilities with a valid California license.

Skills

Customer service

Reliability

Communication

Teamwork

Education

High school diploma or GED

Secretarial/clerical certificate or paralegal certificate substitution

Tools

Microsoft Word

Microsoft Excel

Job description

Central Mail plans, organizes, directs, and supervises the processing of official County Business mail for all County Departments and selected outside agencies, and provides a variety of centralized mail services. Services include daily pick-up, delivery, and processing of United States Postal Service (USPS) mail, delivery of incoming and pick up of outgoing official interdepartmental mail, and processing Certified Mail and United Parcel Service (UPS) requests.

• The ability to stand while posting and metering mail, delivering mail to multiple buildings and floors, pushing a mail cart inside and outside in various weather conditions, and lifting up to 50 lbs.
• A valid California driver’s license (driving to various facilities for mail delivery and pick-up)
• Excellent customer service, both internally to County departments and externally to the general public
• Reliability and timeliness
• A strong work ethic
• The ability to work with and communicate well with others

Note: This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time.

All levels

Graduation from high school or possession of a G.E.D. certificate at the time of employment. Possession of either a Certificate of Proficiency in secretarial, clerical, or library studies or possession of a paralegal certificate from an accredited institution will substitute for up to one year of the general clerical experience.

Administrative Assistant I

• Six months of experience performing duties comparable to Administrative Assistant Aide
• One year of general clerical experience including word-processing/computer experience

Administrative Assistant II

• One year of experience performing duties comparable to Administrative Assistant I
• Two years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience

Administrative Assistant III

• One year of experience performing duties comparable to an Administrative Assistant II
• Three years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews. Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.

If you have questions or would like to discuss the opportunity further, please contact Human Resources at [e-mail]. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or email [e-mail] for more information.

Veteran’s Preference Points

If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veteran’s preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points.

Please note that Veteran’s credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.

Student Loan Forgiveness for Public Employees

Did you know that if you are employed by a government agency you may be eligible for the Public Service Loan Forgiveness (PSLF) program?