Administrative Assistant I (Dodge YMCA)

YMCA of Greater New York; New York (NY); On-site; Full time

Job summary

The YMCA of Greater New York seeks an Administrative Assistant for its Youth & Family Department, who will ensure effective program execution and administrative support. The ideal candidate will have an Associate's Degree and one year of experience in a related field, with strong organizational and communication skills.

Benefits

Retirement Benefits

Paid Time Off

Free YMCA Membership

Qualifications

• Minimum of one (1) year of administrative experience.
• Experience working with staff and volunteers.
• Knowledge of Microsoft Office Suite is required.

Responsibilities

• Provide administrative support to the Youth & Family Director.
• Assist with organizing, auditing, and tracking personnel records.
• Act as the Site Safety Monitor to ensure participant wellbeing.

Skills

Interpersonal Communication

Project Management

Organizational Skills

Education

Associate's Degree

Bachelor's Degree (preferred)

Tools

Microsoft Excel

Microsoft Word

Microsoft Publisher

Microsoft PowerPoint

AS400 Database Management

Job description

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Full-Time / Regular

$19.00 - $22.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Dodge YMCA is seeking an Administrative Assistant who will play a critical role in the successful operation of the Youth & Family Department. Under the supervision of the Youth & Family Director, the Administrative Assistant will provide administrative oversight and support to ensure quality program execution. In addition, the Administrative Assistant will provide administrative support to our membership, teen, and Board engagement operations. They will play an integral role in contributing to the department’s overall quality, culture, and success, and will ensure an atmosphere of professionalism, friendliness, and safety within the facility.

Key Responsibilities:

• Provide administrative support to the Youth & Family Director and other branch departments as needed to ensure effective communication and efficient operation.
• Responsible for assisting with organizing, auditing, and tracking related to Youth and Family staff personnel records.
• Assist with filing and organizing applications, registration in AS400 and DYCD CONNECT, and entering attendance for participants as needed.
• Responsible for processing, tracking, and following up on Youth & Family SCRs, DOE and DOH fingerprinting, etc.
• Act as the Site Safety Monitor to help keep track of our participants' health, safety, and well-being.
• Responsible for department inventory, creating requisitions, receiving POs, resolving Invoice-on-Hold issues, responding to vendor inquiries, and facilitating invoices for payment.
• Help plan and execute events and meetings related to the board, committees, branch operation meetings, annual fundraising initiatives, and the Annual Campaign events to ensure well-organized and successful events.
• Assist in creating marketing flyers for program awareness and enrollment, updating bulletin boards, and creating a monthly newsletter.
• Enter Gifts/Pledges into the AS400 database, produce weekly reports, and prepare acknowledgment letters for donors.
• Maintain payment tracking/filing systems for all enrolled program participants.
• Uphold all Association policies and demonstrate our values of Respect, Responsibility, Caring, and Honesty.
• Actively participate in training sessions, designated meetings, and special events such as Health Kids Day and all Open Houses.
• Other Duties as assigned.
  
  

Desired Skills & Experience:

• Associate’s Degree and experience in related field required or equivalent experience. Bachelor’s Degree preferred.
• Minimum of one (1) year of administrative experience and experience working with staff and volunteers
• Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint.
• Knowledge of AS400 Database Management a plus.
• Excellent interpersonal communication – written and oral, project management, and organizational skills.
  
  

Benefits:

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

Job ID

req2503

Employment Type

Full-Time / Regular

Location

Dodge YMCA

Brooklyn, NY

EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE

Auxiliary aids and services are available upon request to individuals with disabilities

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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