Administrative Assistant I - Civil Traffic Infraction Hearing Officer Program

Ninthcircuit; Apopka (FL); On-site; Full time

Job summary

The Ninth Judicial Circuit Court seeks a proactive Administrative Assistant for the Orange County Branch Courthouses. The role includes providing varied administrative support to judges and hearing officers, showcasing excellent interpersonal and computer skills. With opportunities for growth, this full-time position is pivotal in maintaining court efficiency and professionalism.

Benefits

Paid Holidays

Optional Vision, Dental and Supplemental Insurance

Free Life Insurance

Multiple Deferred Compensation Options

Tax Favored Spending Accounts

Employee Assistance Support

Ongoing Training and Growth Opportunities

Qualifications

• Ability to acquire proficiency with various computer programs quickly.
• Effective use of business English, spelling, grammar, and punctuation.
• Experience in business administration or relevant office skills.

Responsibilities

• Provide secretarial and administrative support to Hearing Officers and Judges.
• Manage docket, set and reset cases, and prepare correspondence.
• Screen calls, resolve issues, and maintain effective working relationships.

Skills

Interpersonal skills

Organization skills

Computer skills

Education

Bachelor's degree in public or business administration

Job description

The Ninth Judicial Circuit Court is a progressive trial court in Central Florida where employees make a difference. Our team of court professionals is richly diverse, with unique perspectives and ideas. We encourage teamwork and individual contribution and pride ourselves on changing attitudes and doing things better. We’re always interested in dynamic individuals who enjoy innovation, new ideas and the opportunity to serve others while leading the way to the court of tomorrow.

This position works with the Civil Traffic Infraction Hearing Officers and County Judges assigned to the Orange County Branch Courthouses. The Administrative Assistant provides a variety of secretarial and administrative support and must exercise a high degree of judgment, tact, and diplomacy. This position supports the Orange County Branch Courthouses, located in Apopka, Winter Park, and Ocoee. The headquarters for this location will be the Apopka Branch Courthouse with some travel between the other branch courthouses.

The ideal candidate must be able to work independently with minimal supervision and be self–motivated but also able to work closely with others. Good computer and excellent interpersonal skills are essential. Ability to quickly acquire proficiency with a variety of computer programs, including the clerk case management system and superior organization skills are required. Capacity to interact professionally and maintain effective working relationships with others, including judges, coworkers, government officials, law enforcement, clerks’ office and the public is essential.Responsible for office tasks of high responsibility and independently develops work methods. Effective use of business English, spelling, grammar, and punctuation is imperative. Perform routine tasks, such as screening telephone calls, providing information, resolving issues, and directing matters to proper traffic court hearing officer, composing correspondence, distributing mail, photocopying, and sending faxes. Prepare orders and responses per directives from hearing officers, manage docket, set and reset cases. Manage incoming correspondence for hearing officers’ attention. Other duties as assigned, to include assisting and preparing and distributing the docket for the judges assigned to the branch courthouses.

A Bachelor’s Degree in public or business administration, or a closely related field is preferred; however, additional relevant experience in business administration, office skills, or a related field may substitute for the recommended educational level on a year-for-year basis.

$19.26/hr. This is an Orange County-funded position with benefits. Travel is not compensated. Full time position, 40 hours per week. Deadline to apply: Open until filled.

Equal opportunity employer

The Ninth Judicial Circuit Court is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability. Persons with a disability needing an accommodation for the application/selection process should notify Human Resources (407) 836‐2261 prior to the application deadline. If you arehearing or voice impaired, call 711.

The Ninth Circuit is a unique organization, rich with diversity and unlimited opportunity where all fulltime employees have access to:

• Paid Holidays
• Optional Vision, Dental and Supplemental Insurance
• Free Life Insurance
• Multiple Deferred Compensation Options
• Tax Favored Spending Accounts
• Employee Assistance Support
• Ongoing Training and Growth Opportunities