Administrative Assistant I - Admissions Office

University of Massachusetts Dartmouth; South Dartmouth (MA); On-site; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking a dedicated Administrative Assistant I to support its Admissions Office. This part-time role involves processing applications, managing student records, and communicating with prospective students and families. The ideal candidate will have strong office management skills and effective communication abilities. Join a dynamic team and contribute to the educational journey of thousands of students while enjoying benefits such as health insurance and tuition credits. This is a fantastic opportunity to make a meaningful impact in a supportive environment.

Benefits

Health Insurance

Retirement Plans

Tuition Credits

Paid Holidays

Qualifications

• Knowledge of office management principles and report writing.
• Effective communication skills and ability to maintain confidentiality.

Responsibilities

• Process applications and manage documents for undergraduate and international students.
• Communicate with students, families, and campus departments about admissions.
• Provide front desk coverage and handle inquiries.

Skills

Office Management Principles

Effective Communication

Data Analysis

Confidentiality Maintenance

Education

Two years full-time experience in office management

Job description

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Pay Range

This range is provided by University of Massachusetts Dartmouth. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $15.00/hr - $15.00/hr

Position Details

Title: Administrative Assistant I

Agency: University of Massachusetts Dartmouth

Salary: $15/hr

Responsibilities

• Process applications and manage related documents for approximately 11,000 undergraduate, transfer, and international students, ensuring data accuracy and completeness.
• Update student information and application statuses within various systems, including residency and citizenship documentation.
• Communicate with prospective students, families, high schools, and campus departments regarding application and admission matters.
• Manage electronic transcripts, credentials, and correspondence, including monitoring third-party platforms like Parchment and Slate.
• Provide front desk coverage, handle calls, emails, and walk-in inquiries.
• Participate in recruitment events and staff development activities.
• Support office operations, including record management, portfolio processing, and international student documentation.

Qualifications

• Knowledge of office management principles, report writing, and data analysis.
• Effective communication skills and ability to maintain confidentiality.
• Supervisory abilities and experience in office procedures preferred.

Minimum Requirements

• Two years of full-time experience in office management or related fields, including duties like budgeting, records management, or grants management.

Additional Details

Position is part-time, with hours Monday-Friday, 9am-5pm. Salary range: $52,449.02 - $73,712.34. Union: AFSCME. Benefits include health insurance, retirement plans, tuition credits, paid holidays, and more.

Applicants must be authorized to work in the U.S. No visa sponsorship available. To apply, submit a letter of interest, resume, and three references. Deadline for internal applicants: May 12, 2025. Position start date: after July 1, 2025.