ADMINISTRATIVE ASSISTANT I - 73001898

Florida; West Palm Beach (FL); On-site; USD 32,000 - 39,000; Full time

Job summary

The Florida Department of Revenue invites applications for the Administrative Assistant I position (73001898) in the General Tax Administration program, Receivables Management, Field Operations - Collection Process, located at the West Palm Beach Service Center. The role supports the service center manager with reports, agendas, notes, and purchasing activities while handling confidential records.

Minimum requirements include 18 months of relevant admin work and experience with procurement, HR,

Qualifications

• Eighteen months of administrative, secretarial, or staff assistant work experience.
• Experience with procurement/purchasing, human resources, report development, maintaining inventory information, or working with confidential information.

Responsibilities

• Compile reports, develop agendas, transcribe meeting notes, and manage purchasing and reconciliation for the service center manager.
• Maintain confidential personnel records and assist the audit process by preparing case files and updating audit computer systems.

Skills

Administrative experience

Procurement/purchasing

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885572

Agency: Department of Revenue

Working Title: ADMINISTRATIVE ASSISTANT I - 73001898

Position Number:73001898

Salary: $35,509.20 plus $1,268.76 Competitive Area Differential (CAD) / annually

T he Florida Department of Revenue’s General Tax Administration program collects the revenue that maintains the state’s infrastructure, funds schools, protects the environment, and much more. The Department invites you to apply to become an essential member of our team. We are committed to maintaining a diverse workforce and providing employment opportunities to veterans and individuals who have a disability. To learn more about the Department of Revenue’s excellent array of benefits, including career training, tuition waivers, paid vacations, insurance, and retirement programs, visit our website .

JOB SUMMARY:

This is an Administrative Assistant I position in the General Tax Administration Program's, Receivables Management, Field Operations - Collection Process in the West Palm Beach Service Center. The incumbent is responsible for performing administrative functions in support of the service center manager, such as compiling reports, developing agendas, transcribing meeting notes, and purchasing and reconciliation. The incumbent also maintains confidential personnel records and assists the audit process by preparing case files and updating audit computer systems.

MINIMUM REQUIREMENTS:

• Eighteen months of administrative, secretarial, or staff assistant work experience.
• Experience with procurement/purchasing, human resources, report development, maintaining inventory information, or working with confidential information.

SPECIAL NOTES:

• Occasional overnight travel, using your own means of transportation, may be necessary for training purposes. Travel expenses will be reimbursed according to agency policy.

SALARY: The hiring salary for this position generally will not exceed $2,959.10 monthly/$35,509.20 annually.

BENEFITS: Benefits include, but are not limited to, health insurance, life insurance, tuition waivers, paid sick and personal leave, 10 paid holidays annually, retirement savings, and vision and dental insurance.

SCREENING DISCLAIMER: Your responses to qualifying questions must be verifiable by skills and/or experiences you stated on your candidate profile and/or resume.

ARTIFICIAL INTELLIGENCE (AI) DISCLAIMER: In assessing job applicants, the Department of Revenue values authenticity, independent thought, and accuracy in applicants’ responses. Therefore, applicants should not use artificial intelligence (AI) tools to assist in any manner with skills verification tests, online assessments, production of required work samples, or during the interview process. Applicants who submit or provide AI generated or AI assisted responses may be disqualified from consideration.

SKILLS VERIFICATION TEST OR ONLINE SKILLS ASSESSMENT: If you meet the minimum job requirements, we might require you to take a skills verification test or an online skills assessment to be considered for an interview.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months. (Additional positions filled from this ad may or may not be eligible for a Competitive Area Differential (CAD) pay additive.)

CRIMINAL BACKGROUND CHECKS: You will be required to undergo a National Level-2 criminal background check which requires you to provide your fingerprints.

WORK AUTHORIZATION REQUIREMENTS: The Department of Revenue does not hire individuals who require H-1B visa sponsorship to work in the United States. Candidates who require H-1B visa sponsorship will not be considered for this position. Candidates who require participation in the STEM Optional Practical Training (STEM OPT) program must possess a qualifying STEM degree that is directly related to the duties of this position, in accordance with U.S. Citizenship and Immigration Services (USCIS) regulations.

REMINDER: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at http://www.sss.gov .

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

WEST PALM BEACH, FL, US, 33407 WEST PALM BEACH, FL, US, 33412 WEST PALM BEACH, FL, US, 33460 WEST PALM BEACH, FL, US, 33410 WEST PALM BEACH, FL, US, 33417 WEST PALM BEACH, FL, US, 33401 WEST PALM BEACH, FL, US, 33426 WEST PALM BEACH, FL, US, 33411 WEST PALM BEACH, FL, US, 33415 WEST PALM BEACH, FL, US, 33413 WEST PALM BEACH, FL, US, 33406 WEST PALM BEACH, FL, US, 33405 WEST PALM BEACH, FL, US, 33409 WEST PALM BEACH, FL, US, 33418

Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.