Administrative Assistant I (25-26 SY)

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 30,000 - 40,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide essential clerical and administrative support. This role involves managing schedules, preparing reports, and ensuring effective communication within the office. Ideal candidates will possess a high school diploma and strong organizational skills, contributing to a positive and efficient work environment.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative experience preferred.
• Ability to work independently and in a team environment.

Responsibilities

• Assist the administrator or department/school.
• Maintain calendars and schedule meetings.
• Prepare agendas, reports, correspondence, and memorandums.

Skills

Effective communication

Problem-solving

Judgment

Education

High School diploma or equivalent

Job description

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General Definition of Work

The administrative assistant I, under close supervision, performs clerical work with minimal decision-making discretion, providing administrative support to the assigned administrator and conducting day-to-day office administration. This role involves a variety of office, administrative, and support duties to implement Board of Education policies and procedures under the administrator's guidance.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made for individuals with disabilities.

Job Codes

Administrative Assistant I (JC 4558 - 10 month)
Administrative Assistant I (JC 4557 - 12 month)

Salary/Status

Pay Grade NC 08 / Full-time, 10 or 12 months

Reports To

Assigned Administrator

Place of Work

The normal place of work is at Charlotte-Mecklenburg Schools premises. The district may require work at other locations as needed.

Essential Functions

• Adhere to all applicable laws, policies, and procedures
• Assist the administrator or department/school
• Coordinate programs and projects supporting department/school activities
• Maintain calendars and schedule meetings
• Prepare agendas, reports, correspondence, and memorandums
• Respond to inquiries and route calls professionally and confidentially
• Support stakeholders via in person, phone, and email communication
• Manage incoming mail
• Monitor expenditures and prepare related documentation
• Maintain inventory of supplies, technology, and furniture
• Update records, files, and forms
• Complete surveys and reports accurately and timely
• Participate in professional development
• Create an inclusive environment with positive communication
• Perform other duties as required

Knowledge, Skills, Abilities

• Knowledge of public school principles and practices
• Recordkeeping and maintenance knowledge
• Understanding of district policies and procedures
• Knowledge of accounts payable and basic accounting
• Ability to stay professional under stress
• Effective communication skills
• Budget monitoring ability
• Judgment, problem-solving, and confidentiality skills
• Ability to work independently and in a team environment

Education and Experience

• High School diploma or equivalent required
• Clerical or administrative experience preferred
• Combination of education and experience acceptable

Special Requirements

• Valid Driver’s License or transportation ability
• Willingness to travel to district locations and meetings

Physical Requirements/Working Conditions

• Occasional exertion up to ten pounds
• Regular communication and computer work
• Ability to remain stationary and move between locations
• Visual and hearing acuity for data analysis and communication
• Exposure to outdoor weather conditions occasionally
• Work in a moderately noisy environment
• Ability to handle interpersonal interactions and stress

Disclaimer

This description indicates the general nature of work and is not exhaustive. It is sourced from interviews, documents, and similar job descriptions. EEO policy applies to all employment terms and conditions.