ADMINISTRATIVE ASSISTANT I

Illinois Department of Public Health (IDPH); Springfield (IL); On-site; USD 65,000 - 93,000; Full time

Benefits offered by this job

Flexible schedules

Pension plan

Deferred compensation

MCAP & DCAP

Vacation days

Sick days

Holidays

Parental leave

Job summary

Illinois Department of Public Health is seeking an Administrative Assistant to support the Plumbing Licensing Program. This salaried role provides high‑level administrative support, licenses processing, and problem solving for licensure challenges.

It requires a four-year degree and relevant public or administrative experience, with supervision and staff training responsibilities. Hybrid work options may be available, with mandated training and robust benefits.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
• Two years of experience supervising office practices and procedures.
• Two years of experience exercising independent judgment and discretion in implementation of policies and procedures.
• One year of experience directing and training support staff.
• Two years of experience communicating directly with the public and regulated entities.
• Two years of experience with Microsoft software products including Word, Excel, PowerPoint, etc.

Responsibilities

• Under general direction of the Plumbing Program Manager, performs highly responsible administrative staff functions for the Plumbing and Water Quality Section.
• Serves as working supervisor.
• Performs high level administrative functions to support Health Protection activities and mandates.
• Serves as office manager.
• Attends and completes mandatory knowledge-based and practical training required by the Office of Health Protection standard operating procedure and program requirements.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Skills

Office management

Staff supervision

Public communication

Policy implementation

Education

Bachelor's degree in public or business administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date: Aug 4, 2026

Location: Springfield, IL, US, 62702

Job Requisition ID: 56755

Agency: Department of Public Health

Office: Health Protection

Division: Environmental Health

Posting ID: 53-26-0374/ 56755

Posted: 08/04/2026 - 08/18/2026

Class Title: ADMIN ASSISTANT I - 00501

Salary: Anticipated Starting Salary (Effective 7/1/26) $5,834/month; Full Range $5,834-$8,307 /month

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 1

Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to serve as an Administrative Assistant supporting the Plumbing Licensing Program. Performs highly responsible administrative staff functions for the Program. Processes license applications and assists staff and industry with problem solving technical and licensure process issues.

Benefits Statement

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annual which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under general direction of the Plumbing Program Manager, performs highly responsible administrative staff functions for the Plumbing and Water Quality Section.
• Serves as working supervisor.
• Performs high level administrative functions to support Health Protection activities and mandates.
• Serves as office manager.
• Attends and completes mandatory knowledge-based and practical training required by the Office of Health Protection standard operating procedure and program requirements.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of experience supervising office practices and procedures.
• Two (2) years of experience exercising independent judgment and discretion in implementation of policies and procedures.
• One (1) year of experience directing and training support staff.
• Two (2) years of experience communicating directly with the public and regulated entities.
• Two (2) years of experience with Microsoft software products including Word, Excel, PowerPoint, etc.

Conditions of Employment

• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About The Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $1.8 Billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,400 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday - Friday 8:30am to 5:00pm

Headquarter Location: 525 W Jefferson St, Springfield, Illinois, 62702

Work County: Sangamon

Agency Contact: [e-mail]

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Revolving Door

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

Nearest Major Market: Springfield