Administrative Assistant I

Children's Minnesota; Minneapolis (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

Children’s Minnesota is seeking an Administrative Assistant I to support a department and manager by handling phones, scheduling, and communications. You will perform a variety of administrative tasks to keep operations running smoothly.

The role requires a high school diploma or GED, at least one year in an office setting, and proficiency with MS Office. Healthcare environment experience is a plus, and you’ll join a team dedicated to patient-centered care.

Qualifications

• High school diploma or GED required.
• One‑year experience in a general office setting or related specialized training required.
• Healthcare/hospital experience preferred.

Responsibilities

• Answering telephones
• Greeting and directing visitors
• Maintaining and scheduling appointment calendars
• Handling various forms of mail (i.e. paper, email, overnight express, fax)
• Ordering office supplies and furnishings
• Arranging for equipment repairs
• Maintaining filing systems and/or computerized record keeping systems and/or databases
• Completing standardized forms
• Handle all confidential correspondence and inter‑department communications
• Perform other duties, as assigned

Skills

Interpersonal skills

Organizational skills

Teamwork & independent work

Confidential information handling

Working under pressure

Education

High school diploma or GED

Tools

MS Office Suite

Job description

About Children’s Minnesota

Children’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not‑for‑profit system since 1924, Children’s Minnesota is one system serving kids throughout the Upper Midwest at two free‑standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org.

About Children’s Minnesota

Children’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not‑for‑profit system since 1924, Children’s Minnesota is one system serving kids throughout the Upper Midwest at two free‑standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org. Children’s Minnesota is proud to be recognized by Modern Healthcare as one of 2023’s Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry.

Position Summary

The Administrative Assistant I facilitates the efficient operation of the designated department and/or manager(s) within the designated department by performing a variety of administrative tasks, such as:

• answering telephones
• greeting and directing visitors
• maintaining and scheduling appointment calendars
• handling various forms of mail (i.e. paper, email, overnight express, fax)
• ordering office supplies and furnishings
• arranging for equipment repairs
• maintaining filing systems and/or computerized record keeping systems and/or databases
• completing standardized forms
• handle all confidential correspondence and inter‑department communications
• perform other duties, as assigned

License/Certification/Registration required? No

Education

• High school degree or GED, required

Experience

• One‑year experience in a general office setting OR completion of specialized training/certification in the administrative professional field, required
• Experience in healthcare/hospital setting, preferred

Knowledge/Skills/Abilities

• Previous experience and demonstrated competency in MS Office Suite applications
• Strong oral and written interpersonal, communication and organizational skills
• Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
• Ability to deal with highly confidential information in a professional manner
• Ability to work under pressure and meet tight deadlines

The posted salary represents a market competitive range based on salary survey benchmark data for similar roles in the local or national market. Annual salaries displayed are based on full‑time employment (40 standard hrs per week). Annual salaries for part‑time positions will be prorated based on the employee’s scheduled weekly hours in relation to the full‑time standard. When determining individual pay rates, we carefully consider a wide range of factors including but not limited to market indicators for the specific role, the skills, education, training, credentials and experience of the candidate, internal equity and organizational needs.

In addition to your salary, this position may be eligible for medical, dental, vision, retirement, and other fringe benefits. Positions that require night, weekend or on‑call work may be eligible for shift differentials or premium pay.

All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I‑9, Employment Eligibility Verification.

Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.