Administrative Assistant I

Talentify; Hartford (CT); On-site; USD 25,000 - 30,000; Full time

Job summary

Talentify in Hartford, CT is seeking a Transportation Clerk to support daily operations in the transportation department. The role focuses on clerical duties, DOT compliance, and coordination between office and field teams.

You will handle driver paperwork, logs, manifests, respond to inquiries, prepare daily reports, and help maintain regulatory standards while accommodating occasional weekend work.

Qualifications

• Prior clerical or administrative experience, preferably in transportation or logistics.
• Working knowledge of DOT regulatory compliance requirements.
• Strong phone handling and call routing skills.
• Proficiency with Windows and Microsoft Excel.
• Excellent organization and ability to multitask.
• Ability to work a flexible schedule, including weekends.

Responsibilities

• Gather, organize, and process driver daily paperwork, logs, manifests, and vehicle inspections.
• Answer phones, route calls, and take messages.
• Research operational challenges, order supplies, and liaison between office and operations.
• Respond to delivery associate issues and support resolutions.
• Process inbound freight paperwork weekly and track status.
• Act as primary contact for inbound freight issues.
• Generate daily reports for operations supervisors (observations, vehicle tracking).
• Perform additional duties as assigned by supervisor.

Skills

Clerical experience

DOT compliance knowledge

Phone handling

Organization

Multitasking

Tools

Excel

Job description

Job Title: Transportation Clerk

Location: Hartford, CT

Contract Duration: Ongoing contract position (approx. 13 weeks, 520 total hours)

Schedule: Monday - Friday, 7:00 AM - 5:00 PM (minimum); schedule may vary with weekend flexibility required at times

Travel: None required

Job Summary

Our client, a leading distribution and logistics company, is seeking a detail-oriented Transportation Clerk to support daily operations within its transportation department. This role is responsible for performing clerical duties and maintaining regulatory compliance in accordance with Department of Transportation (DOT) standards.

Key Responsibilities

• Gather, organize, and process driver daily paperwork, logs, manifests, and vehicle inspections
• Answer phones, route calls, and take messages
• Research operational challenges, order supplies, and serve as liaison between office and operations teams
• Respond to delivery associate issues and provide support toward resolution
• Process inbound freight paperwork on a weekly basis
• Act as the primary point of contact for inbound freight issues
• Generate daily reports for operations supervisors (e.g., observations, vehicle tracking)
• Perform additional duties as assigned by supervisor

Required Qualifications

• Prior experience in a clerical or administrative role, preferably within transportation or logistics
• Working knowledge of DOT regulatory compliance requirements
• Strong phone handling and call routing skills
• Proficiency in Windows operating system and Microsoft Excel
• Strong organizational and multitasking skills
• Ability to work a flexible schedule, including occasional weekends

Preferred Qualifications

• Previous experience in a transportation or distribution environment
• Experience processing freight paperwork and generating operational reports
• Strong written and verbal communication skills

About the Role

This position offers the opportunity to play a key role in supporting daily transportation operations for a well-established company in the distribution industry. The successful candidate will help ensure smooth daily processes, regulatory compliance, and effective communication between office and field operations.