Administrative Assistant I

Swoon; Glendale (AZ); Vor Ort; USD 25.000 - 30.000; Teilzeit

Benefits dieser Stelle

Optional benefits

Zusammenfassung

Swoon in Glendale, AZ is seeking an administrative assistant on a 12-month contract with potential to extend or convert to full-time.

Pay is $19.86/hour on a W2 with no rate flex. On-site position requiring HS diploma and up to 3 years’ experience, plus strong Excel/Word skills and solid organizational abilities.

Qualifikationen

• Minimum 0-3 years of work experience.
• Minimum high school diploma required.
• Working knowledge of Microsoft Office, especially Excel and Word.
• Follow established guidelines for administrative and data entry tasks.
• Strong organization, time management, prioritization and initiative.
• Perform technical and administrative clerical tasks.
• Good problem-solving and listening skills.
• Effective written and verbal communication, basic reading/writing and math.
• Ability to work independently and maintain professional relationships.
• Multitask and stay composed under pressure.
• Detail-oriented, punctual, dependable, flexible.
• Lead safety talks and complete ePrism safety training modules.
• Handle daily office duties: phones, faxing, copying, filing, typing, mail.

Aufgaben

• Greet visitors and coordinate services with vendors and consultants.
• Process incoming/outgoing mail, packages, and certified mail.
• Prepare, monitor, and maintain files, reports, records, invoices, and spreadsheets.
• Provide administrative support as assigned.

Kenntnisse

Microsoft Office

Data entry

Organization

Time management

Prioritization

Communication

Problem solving

Multitasking

Detail oriented

Independence

Listening

Documentation

Ausbildung

High school diploma

Tools

Excel

Word

Jobbeschreibung

Type: Contract- potential to convert to full time

Pay: $19.86/hour on w2 (no flex with rate)

Length: 12 months-potential to extend

Screenings: no tech, full panel drug and background once hired

IV process: 1-2 rounds

+optional benefits, long term contract with ability to extend or convert to full time

Must Have:

• minimum 0-3 years of work experience
• minimum high school diploma required
• working knowledge of Microsoft Office, especially Excel and Word.
• Ability to follow established guidelines for administrative and data entry assignments.
• Strong organization, time management, prioritization, and initiative.
• Ability to perform technical and administrative clerical tasks.
• Good problem-solving and listening skills.
• Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.
• Ability to work independently and maintain professional business relationships.
• Ability to multitask and remain composed under pressure.
• Detail-oriented, punctual, dependable, and flexible.
• Ability to work effectively with employees at all organizational levels.
• Ability to lead scheduled safety talks and complete legally required ePrism safety training modules, depending on the assignment.
• Perform daily office duties, including answering phones, faxing, copying, filing, typing, and handling mail.
• Process incoming and outgoing mail, overnight packages, and certified mail.
• Greet visitors and coordinate services with vendors and consultants.
• Order, distribute, and regularly inventory supplies and other items, including food and badges.
• Coordinate processes and maintain related documentation and records, including audit support.
• Prepare, monitor, and maintain files, reports, records, systems, invoices, and spreadsheets.
• Provide administrative support as assigned.

Additional duties may include:

• Scheduling travel arrangements.
• Reviewing and analyzing assigned transactions.
• Maintaining the cleanliness and orderliness of conference rooms, boardrooms, reception areas, kitchens, and related equipment.
• Serving as the department’s document control coordinator.
• Completing special assignments or other tasks assigned by management.

Required Skills

• Working knowledge of Microsoft Office, especially Excel and Word.
• Ability to follow established guidelines for administrative and data entry assignments.
• Strong organization, time management, prioritization, and initiative.
• Ability to perform technical and administrative clerical tasks.
• Good problem-solving and listening skills.
• Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.
• Ability to work independently and maintain professional business relationships.
• Ability to multitask and remain composed under pressure.
• Detail-oriented, punctual, dependable, and flexible.
• Ability to work effectively with employees at all organizational levels.
• Ability to lead scheduled safety talks and complete legally required ePrism safety training modules, depending on the assignment.

Preferred Skills

Depending on the assignment and location, knowledge of: