Administrative Assistant I

Kelvion Products; Catoosa (OK); On-site; USD 35,000 - 55,000; Full time

Job summary

Kelvion is seeking a Maintenance Administrative Assistant in Catoosa, OK to support the maintenance team with data entry, reporting, and scheduling. This on-site role requires accuracy with CMMS data, asset records, and work orders.

You will coordinate meetings, manage timekeeping for up to 500 employees, maintain files, and assist with procurement and inventory of spare parts. A High School Diploma is preferred, with related experience.

Qualifications

• Proficient with CMMS and data entry.
• Strong written and verbal communication.
• Experience with HR scheduling in manufacturing.

Responsibilities

• Compile and record maintenance data daily.
• Manage CMMS assets, workflows, dispatch and PMs.
• Prepare and distribute work orders by priority.
• Inventory spare parts and ensure accuracy.
• Coordinate meetings and calendars for management.
• Assist in reports and record-keeping.
• Oversee timekeeping for up to 500 employees; on-site.
• Perform multiple tasks in a fast-paced environment.

Skills

CMMS navigation

Report writing

Basic arithmetic

HR scheduling experience

Education

High School Diploma

Technical certificate

Tools

CMMS software

Job description

Full Time Indirect Catoosa, OK, US

4 days ago Requisition ID: 1859

Maintenance Administrative Assistant

At Kelvion, our mission is to lead the industrial transformation by championing innovation and sustainability. From optimizing data centers and advancing hydrogen production to revolutionizing refrigeration and HVAC systems, our mission-critical thermal solutions empower industries around the globe. United as “One Kelvion,” our global team delivers innovative solutions that drive customer success and support a sustainable future. Kelvion – Together, We Shape the Future

The Role

Compiles and records maintenance data through the maintenance CMMS system in conjunction with other related systems by performing the following duties.

What you will be responsible for

• Compiles and records maintenance data from such documents daily labor reports, work order requests, preventive maintenance work orders, and other duties as assigned.
• Successfully manages the CMMS system such as “Creating assets, managing workflow, dispatching, and preventive maintenance management. Collaboration with OEM’s and maintenance technicians to develop value added PM’s and enter them into the system for auto-generation. Familiar with Calendar based PM’s, meter reading, and vibration analysis.
• Maintains files of documents used and prepared.
• Prepares and distributes work orders based on priorities set within the guidelines of the maintenance department.
• Responsible for the inventory of critical spare parts within the maintenance department and inventory accuracy as defined by departmental metrics.
• Organizes and maintains file system and files correspondence and other records.
• Answers and screens manager's telephone calls and arranges conference calls if needed.
• Coordinates manager's schedule and makes appointments when necessary.
• Conducts research, and compiles and types statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities for meetings as needed.
• Makes copies of correspondence or other printed materials.
• Orders and maintains supplies and arranges for equipment maintenance.
• Document all rework and relays information to proper department.
• Verify actual hours vs. estimated from M2M system.
• Regular attendance, ability to arrive at work punctually, ability to work on–site, ability to work overtime.
• Ability to work cooperatively with others, ability to deal respectfully with the public, customers, vendors, other employees, managers, and executive management.
• Ability to perform multiple tasks concurrently, ability to work in a fast-paced environment, ability to interchange with others in the department.
• Will be over the time keeping of up to 500 employees.
• And all other duties as assigned.

COMPETENCY OR POSITION REQUIREMENTS (knowledge, skills, and abilities)

• Personal computer skills including experience navigating effectively through a CMMS system, electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
• Ability to read, analyze, and interpret general business periodicals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and supervisors.
• Ability to add, subtract, multiply and divide whole numbers and fractions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• HR, Scheduling and time keeping experience within a large manufacturing facility.

EDUCATION AND EXPERIENCE (required levels)

• High School Diploma or equivalent preferred.
• One year certificate from college or technical school or six months related experience and/or training.

What we offer YOU

At Kelvion, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, short-term and long-term disability insurance, Paid Time Off, and holidays. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match.

At Kelvion we thrive on collaboration, embracing diversity of thought, and valuing every voice. Within Kelvion creativity shines because people are listened too, their contributions recognized, and their ideas welcomed. Our flexible approach to the way we work, places people’s health and satisfaction as a priority, enhancing engagement and fostering career opportunities. We empower engaged individuals to grow, progress and carve their own paths within the company.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.