Administrative Assistant | Hybrid

Allianz Life; Minneapolis (MN); On-site; USD 41,000 - 61,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Tuition reimbursement

401(k) company match

Paid leave

Job summary

Allianz Life in Minneapolis is seeking an Administrative Assistant to provide high-level support to the CIO and 2–4 executives. You will manage calendars, arrange travel, prepare correspondence, and help coordinate department initiatives with a customer-service mindset.

This role requires 2–3 years of admin experience, a high school diploma, strong written and verbal communication, and legal authorization to work in the U.S.

Qualifications

• 2–3 years of administrative support experience.
• High school diploma required.
• Strong collaboration and written & verbal communication skills.
• Legally authorized to work in the U.S. without sponsorship.

Responsibilities

• Maintain calendars and schedule appointments for executives.
• Draft and edit correspondence, reports, and other documents.
• Manage files, records, and expenses with discretion.
• Support department meetings, events and travel arrangements.
• Assist with space planning for new hires and use of AI tools.

Skills

Collaboration

Communication

Legally authorized to work in the US

Education

High school diploma

Job description

What You Do

The Administrative Assistant is responsible for providing administrative support to the department management and staff to help fulfill the division’s strategic initiatives for the enterprise. This individual operates with a customer service mindset while partnering with multiple levels of the organization. They have a demonstrated ability to effortlessly adapt to change and display grace and confidence under pressure. You will support 2-4 executives and will report to the CIO.

• Ensure leader’s time is aligned with their priorities through demonstrated understanding of the core business and by leveraging strategic prioritization strategies. This includes maintaining calendars, scheduling appointments and meetings, and coordinating travel arrangements and accommodations.
• Draft and edit correspondence, reports, and other documents to ensure efficient communication within the department and with internal business partners.
• Manage and organize files, records, and documents including processing and tracking expenses and invoices, which may include handling confidential information, displaying professional discretion and trust with leadership.
• Support department meetings, events and special projects as needed, including order catering and supplies, compiling presentations, creating learning links and surveys.
• Support space planning for new hires or department moves.
• Utilization of artificial intelligence tools and resources (e.g. generative AI).

What You Do

The Administrative Assistant is responsible for providing administrative support to the department management and staff to help fulfill the division’s strategic initiatives for the enterprise. This individual operates with a customer service mindset while partnering with multiple levels of the organization. They have a demonstrated ability to effortlessly adapt to change and display grace and confidence under pressure. You will support 2-4 executives and will report to the CIO.

• Ensure leader’s time is aligned with their priorities through demonstrated understanding of the core business and by leveraging strategic prioritization strategies. This includes maintaining calendars, scheduling appointments and meetings, and coordinating travel arrangements and accommodations.
• Draft and edit correspondence, reports, and other documents to ensure efficient communication within the department and with internal business partners.
• Manage and organize files, records, and documents including processing and tracking expenses and invoices, which may include handling confidential information, displaying professional discretion and trust with leadership.
• Support department meetings, events and special projects as needed, including order catering and supplies, compiling presentations, creating learning links and surveys.
• Support space planning for new hires or department moves.
• Utilization of artificial intelligence tools and resources (e.g. generative AI).

What You Bring

• 2-3 years of experience required
• High school diploma required
• Strong collaboration and communication skills, both written and verbal
• You must be legally authorized to work in the U.S. without requiring immigration sponsorship now or in the future. This includes holders of H-1B, H4, L-1, L-2, TN, OPT, CPT, and other nonimmigrant visas.

Job posting range $41,000 - $61,000

Note the job posting range is exclusive of company benefits or other compensation. This role is also eligible for an annual incentive program. If you are hired, your final base salary will be determined based on factors such as geographic location, experience, skills, competencies, and/or education. In addition to those factors, we will also consider internal equity of our current employees. Please keep in mind that the range provided is the full base salary range for the role. Hiring at or near the maximum of the range would not be typical to allow for future and continued salary growth.

What We Offer

At Allianz Life, we’re proud to provide a benefits package that supports the True Balance of our employees and their families. We offer: a choice of comprehensive medical, dental and vision plan options, flexible spending and health savings accounts, tuition reimbursement, student loan retirement program, generous annual paid leave, an outstanding 401(k) company match, and life insurance. Plus, our employees enjoy an award-winning campus with an array of discounted amenities, including an onsite health center, child development center, fitness facility, convenience store and two cafeterias. Our employees and leaders take an active role in shaping our culture through our Employee Resource Groups, whose activities and advocacy contribute to an environment that is fair, caring, and inclusive. Our generous benefits, campus amenities and inclusive, engaged culture are among the many reasons we’re routinely recognized as a top workplace employer. For additional information regarding What It’s Like To Work Here | Allianz Life.

106028 | IT & Tech Engineering | Entry Level | Non-Executive | Allianz US Life | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust. We therefore welcome applications regardless of race, ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Join us. Let’s care for tomorrow.