Administrative Assistant - Human Resources FT

Gibson Area Hospital & Health Services; Gibson City (IL); On-site; USD 70,000 - 110,000; Full time

Job summary

Gibson Area Hospital & Health Services is seeking an experienced HR leader to support the Sr. Executive Director of HR in planning, organizing, implementing and controlling human resources functions across the hospital.

The role emphasizes effective utilization of personnel, policy interpretation and coordination of compensation programs. Key duties include advising management on personnel issues, assisting with job evaluations, salary surveys, budgeting for HR, and developing training for

Qualifications

• Bachelor's Degree in Business – emphasis on Human Resources.

Responsibilities

• Serves as advisor to departmental management on personnel administration issues and optimization of human resources utilization.
• Advises administration and staff on interpretation of personnel policies, procedures and regulations.
• Recommends policies and procedures to achieve institutional objectives while ensuring retention of paid personnel.
• Assists in planning and administering the hospital’s compensation program.
• Monitors hospital-wide compensation systems through job audits, salary surveys and classifications.

Education

Bachelor's Degree in Business – emphasis on Human Resources

Job description

HOURS & SHIFT REQUIREMENTS: Full time, 40 hours weekly.

General Summary

Responsible for assisting the Sr. Executive Director in the overall planning, organizing, implementation and controlling of the human resource functions of the institution to promote the effective and efficient utilization of hospital personnel.

GIBSON AREA HOSPITAL & HEALTH SERVICES MISSION STATEMENT

To provide personalized, professional healthcare services to the residents of the Communities we serve.

Principle Duties And Responsibilities

• Serves as an advisor departmental management with regard to personnel administration issues and the effective and efficient utilization of human resources.


• Advises administration, management/supervisory staff and employees to the proper interpretation of various personnel and managerial policies, procedures and regulations.


• Recommends policies and procedures to achieve institutional objectives while ensuring maximum utilization and retention of paid personnel.


• Assists in the planning, coordination and administration of the hospital’s compensation program.


• Assists the HR Manager in maintaining hospital wide - compensation systems through performance of job audits, internal comparisons of positions, external salary surveys and monitoring of classification structure for all jobs, position descriptions content, title usage, salaries and individual rates of pay.


• Assists in the monitoring of the criteria-based performances evaluation system to ensure the fair and equitable treatment of employees based on actual employee performance.


• Provides input regarding the hospital’s job evaluation program.


• Guides & assists in administering the hospital’s various benefit programs and monitors their cost effectiveness; proposes policy and benefit changes to administration.


• Assists in the planning, organization, and conducts employee and management training programs designed to orient newly hired or appointed manager’s to the overall functionality of the hospital’s operations.


• Investigates causes of disputes and employee disciplinary problems; recommends follow-up action to management, including improvement counseling, suspension and discharge action in conjunction with established institutional policy.


• Assists with the formation of the departmental budget; recommends changes in funding for cost centers based on labor market conditions, benefit trends, and expenses associated with modifications in government reporting requirements.


• Provides professional input regarding the hospital’s compliance with various governmental regulations affecting labor.


• Participates in organizational analysis, planning and development.


• Assists the Sr. Executive Director of HR with oversight of the HR, Elite Sport & Fitness, Medivan & Security departments; providing guidance & recommendations to specific unit leaders.


• Represents the institution at outside conferences, labor hearing and seminars related to human resources activities.


• Provides mentorship to new managers/directors and any staff requiring/requesting it.

Physical Requirements

Work requires communication abilities necessary to gather and exchange information with all departments, including the ability to use a telephone, fax, computer, etc.

• Light level of physical effort required for a variety of physical activities to include lifting.


• Physical strength to perform the following lifting tasks:


• Floor to Knuckle- 20 pounds


• 12” to Knuckle- 30 pounds


• Knuckle to Shoulder- 20 pounds


• Shoulder to Overhead- 10 pounds


• Carry 14ft.- 20 pounds


• Push 25ft.- 10 ft/lbs


• Pull 10ft.- 10ft/lbs


• Must be able to sit at a desk for long periods of time.


• Work requires visual acuity necessary to observe and obtain information and use documentation.


• Auditory acuity to hear others for purposes of fluent communication.

Reporting Relationship

Reports to the Sr. Executive Director - HR.

Qualifications

EDUCATION, KNOWLEDGE AND ABILITIES REQUIRED

• Bachelors Degree in Business – emphasis on Human Resources


• Previous management experience

INFECTION EXPOSURE RISK LEVEL

Category 3 - No Risk - Your job does not involve exposure to blood, body fluids or tissue. You do not perform or help in emergency medical care or first aid as part of your job.

WORKING CONDITIONS

• Works in a normal office where there are relatively few discomforts due

adverse or hazardous working conditions. There is some exposure to

noises.

• Will work in an office with co-workers where traffic may be constant, subjecting your work to interruptions, which can produce stress and fatigue.