ADMINISTRATIVE ASSISTANT-HUMAN RESOURCES

City of Auburn, AL; Auburn (AL); On-site; USD 27,000 - 42,000; Full time

Job summary

The City of Auburn, AL is looking for an Administrative Assistant to support the Human Resources Department. The role involves processing new hires, reconciling invoices, and providing office support. Ideal candidates will have a high school diploma and 3-5 years of relevant experience, demonstrating excellent communication skills and teamwork. This full-time position also emphasizes professionalism and public service.

Qualifications

• Requires high school diploma or equivalent and 3-5 years of experience.
• Ability to handle confidential matters and effective communication skills.

Responsibilities

• Processes new hires through pre-boarding functions.
• Reconciles monthly invoices and reports for payment.
• Assists with customer service duties and special projects.

Skills

Communication

Time Management

Teamwork

Customer Service

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

ADMINISTRATIVE ASSISTANT-HUMAN RESOURCES

Department: Human Resources

Pay Grade: 107

FLSA Status: Non-Exempt

Personnel Status: Regular Full-Time

Job Summary

This position is responsible for performing various administrative functions in support of the Human Resources Department. This position reports to the HR Business Partner Manager.

Essential Job Functions

• Processes new hires through pre-boarding functions.
• Reconciles all monthly invoices and reports and submits for payment, including all p-card transactions.
• Performs office support for departmental operations, including assisting and/or providing back-up for the HR Business Partners.
• Performs various customer service duties.
• Assists with special projects within the department.
• Performs other related job duties as assigned.
  
  

AGENCY-WIDE COMPETENCIES

Professional Excellence

Sense of responsibility and commitment; ability to meet expectations; quality of work output; willingness to admit and correct mistakes.

Communication

Ability to express oneself clearly, credibly, and respectfully in an appropriate tone; quality of judgment exercised in what information should be communicated; ability to adjust to different communication styles.

Teamwork

Commitment to team activities; placing value of team success over personal recognition; altruism; impact on team success; willingness to fulfill a variety of roles.

Engagement

Initiative exercised in solving problems; willingness to take on new responsibilities; acting on opportunities and presenting ideas; modeling a positive attitude and resilience; volunteering for group work; praising work of the City and coworkers; demonstrating pride in public service.

Public Service

Views citizens as a priority; demonstrates ethical, trustworthy behavior, stands as an example of servant leadership; maintains trust of the Auburn citizens.

Qualifications

Education and Experience

High school diploma or equivalent; three (3) to five (5) years' experience; or an equivalent combination of education and experience.

Special Qualifications

• Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated.
  
  

Knowledge, Skills, And Abilities

• Knowledge of computers and job-related software programs.
• Knowledge of departmental policies and procedures.
• Knowledge of computerized record maintenance systems.
• Knowledge of local government operations, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Skill in using computers for data entry, word processing, and/or accounting purposes.
• Skill in the use of small office equipment, including calculators, copy machines or multi-line telephone systems.
• Skill in effective communication, both orally and in writing.
• Ability to meet and deal with employees and the public in an effective and courteous manner.
• Ability to get along with others, and work effectively with the public and co-workers.
• Ability to deal with confidential and sensitive matters.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to work independently, work well with others, and manage time effectively.
  
  

PHYSICAL DEMANDS

The work is sedentary work, which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Work is typically performed while intermittently sitting, standing, or stooping.

WORK ENVIRONMENT

The work is typically performed in an office environment.