Administrative Assistant (HR/Accounting Coordinator)

Marbach tool & equipment Inc.; Village of Germantown (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the packaging industry is seeking an Administrative Assistant (HR/Accounting Coordinator) to support HR functions and financial operations. The role involves managing travel arrangements, payroll data, and employee benefits coordination. Ideal candidates will demonstrate excellent multitasking abilities, organizational skills, and proficiency in Microsoft Office. This full-time position offers an entry-level opportunity to grow within a dynamic environment.

Qualifications

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with payroll and benefits is a plus.
• Strong attention to detail and accuracy.

Responsibilities

• Manage travel arrangements, including bookings.
• Assist with payroll summaries and financial records.
• Coordinate benefits and support recruiting activities.

Skills

Organizational skills

Multitasking

Communication

Problem-solving

Attention to detail

Confidentiality

Adaptability

Education

Experience with payroll and benefits administration

Accounting knowledge

Proficiency in Microsoft Office

Familiarity with HR systems and payroll software

Job description

Administrative Assistant (HR/Accounting Coordinator)

Join to apply for the Administrative Assistant (HR/Accounting Coordinator) role at Marbach tool & equipment Inc.

Marbach America is seeking a highly organized and proactive Administrative Coordinator to support daily operations, HR functions, and financial tasks. This role involves coordinating travel, benefits, recruiting support, payroll assistance, and managing company assets such as fleet rentals and mobile devices. The ideal candidate will have strong multitasking skills, attention to detail, and experience in administrative, accounting, and HR processes.

Responsibilities

• Coordinate and manage travel arrangements, including booking flights, hotels, and rental cars.
• Perform general administrative duties, such as filing, ordering office supplies, arranging food deliveries, and coordinating with service providers (e.g., HVAC companies).
• Manage mobile device accounts, including purchasing new phones and maintaining records.
• Oversee enterprise/fleet rental management, ensuring vehicles are properly allocated and documentation maintained.
• Greet and direct visitors and handle telephone inquiries.
• Maintain organized employee and financial files.
• Enter and update data in company systems.
• Organize mail and order office supplies (e.g., uniforms, business cards).

HR & Recruiting Support

• Assist with benefits coordination, including employee enrollments, changes, and inquiries.
• Support recruiting activities, including scheduling interviews and conducting phone screenings.
• Answer employee questions related to payroll, benefits, policies, and HR inquiries.
• Assist with employee engagement events, meetings, and corporate gatherings.
• Support 401K management and payroll data accuracy.

Financial Support

• Assist with payroll summaries, payments, and data entry.
• Handle insurance journal entries and maintain financial records for audits.
• Manage HSA disbursements and employee expense reports.
• Assist with accounts payable and receivable as needed.

Qualifications

• Proactive with strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook), including pivot tables and formulas.
• Experience with payroll and benefits administration is a plus.
• Ability to work independently with confidentiality.
• Excellent communication and problem-solving skills.
• Familiarity with HR systems, ATS, and payroll software (preferably Proliant).
• Attention to detail and accuracy.
• Adaptability and flexibility.
• Ability to remain stationary for extended periods and work in a noisy environment.
• Accounting knowledge is required.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Packaging & Containers

This job posting is active. Apply now to join Marbach America!