Administrative Assistant (H) Full Time Bascom Palmer Eye Institute Miami, FL

University of Miami; Miami (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An exciting opportunity awaits at a prestigious institution for a full-time Administrative Assistant. This role is vital in supporting the Department of Specialty & Physician Support at the renowned Bascom Palmer Eye Institute. You will engage in various clerical functions, from preparing reports and scheduling appointments to managing correspondence and travel arrangements. If you possess strong communication skills, attention to detail, and proficiency in Microsoft Office, this is your chance to contribute to a dynamic team in a collaborative environment. Join a forward-thinking organization that values diversity and offers comprehensive benefits, making a meaningful impact in the healthcare field.

Benefits

Medical insurance

Dental insurance

Tuition remission

Comprehensive benefits package

Qualifications

• High school diploma or equivalent required.
• Minimum of 1 year of relevant experience preferred.

Responsibilities

• Provides clerical support and office activities for efficient operations.
• Prepares reports, schedules appointments, and manages correspondence.

Skills

Office procedures knowledge

Effective communication

Interpersonal skills

Attention to detail

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant (H) Full Time Bascom Palmer Eye Institute Miami, FL

The University of Miami has an exciting opportunity for a full-time Administrative Assistant in the Department of Specialty & Physician Support with Bascom Palmer Eye Institute in Miami, Florida.

The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

CORE QUALIFICATIONS

Education: High school diploma or equivalent

Experience: Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e., Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time

Employee Type: Staff

Pay Grade: H4