Administrative Assistant (Grade 8) (Part-Time)

Yuma County Ag; Yuma (AZ); On-site; USD 21,000 - 34,000; Full time

Job summary

The Superior Court in Yuma County is seeking an experienced administrative assistant to support a work unit with confidential data handling and recordkeeping.

This role involves coordinating, processing records, and assisting visitors while ensuring compliance with court policies and procedures.

Qualifications

• Performs a variety of secretarial, technical, and administrative activities.
• Maintains records, data, and reports in compliance with court policies.
• Coordinates special projects and supports staff while maintaining confidentiality.

Responsibilities

• Input, access, retrieve confidential data using court systems.
• Provide information to visitors and handle customer inquiries within scope.
• Record meeting minutes and prepare management reports as needed.

Skills

Secretarial duties

Administrative support

Data coordination

Recordkeeping

Education

None specified

Tools

Court management software

Job description

This position is advertised from the minimum hourly rate. Salary will be determined based on education and experience at the time of offer.***

Applications are sought on behalf of the Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Superior Court Human Resources in Yuma County.

Nature of Work

Performs and coordinates a variety of secretarial, technical, organizational, and administrative activities of a responsible nature to support a work unit or staff; coordinates, processes and compiles records, data and other materials used by others in the tasks associated with their duties; may perform specialized functions within a work unit. **Nature of Work** (Illustrative Only)* Oversees administrative workflow of business unit; applies specific knowledge of policies and procedures in order to organize and coordinate work and relieve the work unit of routine administrative detail; not all incumbents perform all specified tasks; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks department issues and assures the effective communication of operational information and activity summaries; composes correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned work unit; creates, edits and processes memoranda, legal and technical documents, and other communications; maintains department files, resources, and reference materials; collects and compiles statistical data; develops and creates a variety of technical and statistical files and reports; updates manual and computer records and tracking systems; creates management reports; maintains personnel and administrative files; researches files and computer databases; assures all administrative actions are in compliance with court policy, procedures, and guidelines; utilizes the court computer systems to input, access, retrieve, and review confidential data; provides information and assistance to visitors and others having business with the court; resolves problems and responds to customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes, and delivers messages; provides advice and assistance to staff on compliance with laws, rules, and regulations; maintains absolute confidentiality of work-related issues, records, and court information; refers matters requiring policy interpretation to supervisor for resolution; coordinates special projects and assignments as directed; may take meeting minutes as assigned; abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.