Administrative Assistant - Global Business Development

Esri; Redlands (CA); On-site; USD 29,000 - 50,000; Full time

Job summary

Esri in California's Global Business Development team seeks an administrative assistant to support daily operations, coordinate meetings and travel, and help manage onboarding for new hires. This on-site role rewards accuracy, initiative, and strong interpersonal skills in a fast-paced environment.

You will handle workflows across divisions, answer questions about policies, and contribute to process improvements while gaining exposure to GIS concepts.

Qualifications

• 2+ years of administrative experience improving procedures, practices, or programs.
• Ability to work in a complex department and manage diverse information.
• Motivation to complete tasks consistently and thoughtfully, independently or with others.
• Ability to organize work and meet deadlines amid interruptions and priorities.
• Refined written and verbal communication for reports and formal correspondence.
• Proficiency with the Microsoft Office Suite and online systems.

Responsibilities

• Coordinate daily requests including meetings, travel, and registrations for conferences and trainings.
• Assist with onsite vendor visits and provide IT support during meetings.
• Manage onboarding and offboarding for new hires, interns, and contractors with HR.
• Coordinate workflow processes across divisions to handle team requests.
• Analyze workflows and propose solutions aligned with policies and procedures.
• Respond to employee questions about administrative policies and updates to management.
• Identify opportunities to learn more about GIS as the company grows.

Skills

Administrative experience

Organization

Communication

Microsoft Office

Education

High school diploma

Bachelor's in business or related field

Tools

SAP

Salesforce

Job description

Together, our administrative assistants work hard to gather and communicate relevant information, coordinate requests and approvals, and address general concerns to help our teams run effectively. We invite you to use your organizational skills and attention to detail to provide outstanding administrative support to our Global Business Development team in our California Regional office.

Responsibilities

• Time is precious, so let’s not waste it. Promptly coordinate daily requests including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes.
• Help ensure the office is running smoothly. Assist with onsite vendor service visits for office equipment as well as provide onsite meeting coordination and IT support when needed.
• Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics.
• Do you like to stay in touch? Good! We need you to coordinate workflow processes with various divisions to ensure appropriate handling of team requests.
• Put your thinking cap on. You’ll solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures.
• Become a subject matter expert. Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too.
• Don’t worry about sitting idle. We are a growing company and always have additional opportunities to assist. As a bonus, you can learn a little about GIS along the way!

Requirements

• 2+ years of experience with administrative work involving inquiry and recommendations that led to the improvement of administrative procedures, practices, or programs
• Demonstrated ability to work in a complex department, maintain diverse sets of information, and apply policies and guidelines
• Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
• Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
• Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
• Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
• High school diploma

Recommended Qualifications

• Bachelor's in business or related field preferred
• Knowledge of SAP and Salesforce

#LI-LW1

#LI-Onsite

Total Rewards

Esri’s competitive total rewards strategy includes industry-leading health and welfare benefits: medical, dental, vision, basic and supplemental life insurance for employees (and their families), 401(k) and profit-sharing programs, minimum accrual of 64 hours of vacation leave, twelve paid holidays throughout the calendar year, and opportunities for personal and professional growth. Base salary is one c omponent of our total rewards strategy. Compensation decisions and the base range for this role take into account many factors including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

A reasonable estimate of the base salary range is

$21 - $36 USD

About Esri

At Esri, diversity is more than just a word on a map. When employees of different experiences, perspectives, backgrounds, and cultures come together, we are more innovative and ultimately a better place to work. We believe in having a diverse workforce that is unified under our mission of creating positive global change. We understand that diversity, equity, and inclusion is not a destination but an ongoing process. We are committed to the continuation of learning, growing, and changing our workplace so every employee can contribute to their life’s best work. Our commitment to these principles extends to the global communities we serve by creating positive change with GIS technology. For more information on Esri’s Racial Equity and Social Justice initiatives, please visit our website here .

If you don’t meet all of the preferred qualifications for this position, we encourage you to still apply!

Esri is an equal opportunity employer (EOE) and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need reasonable accommodation for any part of the employment process, please email [e-mail] and let us know the nature of your request and your contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

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