Administrative Assistant Full-Time - Mount Laurel Library

LibraryLinkNJ Technology Advisory Group; Mount Laurel Township (NJ); On-site; USD 35,000 - 50,000; Full time

Job summary

The Mount Laurel Library is seeking a responsible Administrative Assistant to assist with payroll and inventory management, maintain confidentiality, and support the Library Director. This full-time role offers benefits, including medical and retirement programs, and applies knowledge of computer software and organizational skills. The position requires 2-3 years of office experience, preferably in a library or public sector setting.

Benefits

Medical, dental, and prescription coverage

Retirement program

Paid sick, vacation, and personal leave

Qualifications

• 2-3 years general office experience.
• Experience in a public library or non-profit is a plus.

Responsibilities

• Assist with payroll preparation and maintain confidential staff records.
• Monitor inventory of supplies and manage purchase orders.
• Attend Library Board meetings and prepare minutes.

Skills

Detail oriented

Organization

Confidentiality

Strong computer skills

Education

High School graduation or equivalent

Associates Degree preferred

Tools

Word

Excel

Edmunds accounting software

Job description

The Mount Laurel Library is looking for a responsible, detail oriented individual capable of multi-tasking, able to work independently, who demonstrates sound judgement, has excellent organizational skills, and can maintain confidentiality. The position reports to the Library Director.

JOB REQUIREMENTS

• Assist with preparation of payroll by reviewing time clock reports and maintaining confidential staff information and time off records.
• Record and deposit incoming cash, donations, and other library fines and fees.
• Monitor inventory of office and housekeeping supplies. Prepare purchase requisitions for library materials and supplies, place orders upon approval, and submit incoming invoices for payment.
• Create and maintain files for recording and reporting monthly statistical reports.
• Attend monthly Library Board of Trustees meetings as Secretary Designate and prepare meeting minutes.
• Manage requests for public use of Library meeting rooms and create weekly schedule.
• Assist the Library Director with the annual NJ State Library Per Capita Aid Application and other reports as needed.
• Assists with compliance with New Jersey State regulations for purchasing, record retention, etc.
• Other administrative duties as required.
• Strong computer skills and good working knowledge of Word and Excel. Experience with Edmunds accounting software a plus.
• Education: Any combination of education and experience equivalent to graduation from high school with 2-3 years general office experience. Associates Degree preferred.
• Experience: Experience working in a public library, public sector, or non-profit sector a plus.
• Applicant must comply with the “New Jersey First Act”

SCHEDULE

35 hours per week Monday – Friday with one evening per month.

BENEFITS

Medical, dental, prescription coverage, eyeglass plan, retirement program, deferred compensation, paid sick, vacation and personal leave.

This position remains open until filled; applications received byJuly 11, 2025will receive priority.

Mount Laurel Library, 100 Walt Whitman Avenue, Mount Laurel, NJ 08054

“Good Faith” Salary, Range, or Rate of Pay