ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)

TouchPoint Support Services; Tulsa (OK); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Job summary

TouchPoint Support Services is hiring an Administrative Assistant at Ascension St John Medical Center in Tulsa, OK. The role involves clerical support, front-line service, and accurate data entry.

We offer full-time and part-time schedules from 8:30 am to 3:30 pm. Previous Google Docs and Microsoft Excel experience is required. Pay ranges from $18.00 to $20.00 per hour.

Qualifications

• Previous Google Docs and Microsoft Excel experience is required.

Responsibilities

• Answer telephones and direct inquiries in a professional manner.
• Maintain confidential personnel files.
• Assist management with confidential documents, including notices.
• Assist with staffing when employees call out on short notice.
• Maintain good working relationships with staff, parents and supervisors.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices and check pricing against bids.
• Prepare monthly state claim form and end-of-month financial reports.

Skills

Google Docs

Tools

Microsoft Excel

Google Docs

Job description

• We are hiring immediately for a full time and part time ADMINSTRATIVE ASSISTANT positions.
• Address: Ascension St John Medical Center - 1923 South Utica Avenue, Tulsa, OK 74104. Note: online applications accepted only.
• Schedule: Full time and part time schedules. 8:30 am to 3:30 pm, days may vary. More details upon interview.
• Requirement: Previous Google Docs and Microsoft Excel experience is required.
• Pay Range: $18.00 per hour to $20.00 per hour.

TouchPoint

• We are hiring immediately for a full time and part time ADMINSTRATIVE ASSISTANT positions.
• Address: Ascension St John Medical Center - 1923 South Utica Avenue, Tulsa, OK 74104. Note: online applications accepted only.
• Schedule: Full time and part time schedules. 8:30 am to 3:30 pm, days may vary. More details upon interview.
• Requirement: Previous Google Docs and Microsoft Excel experience is required.
• Pay Range: $18.00 per hour to $20.00 per hour.

If serving others is in your blood and you thrive on helping people heal, TouchPoint is the place for you! As part of Compass Healthcare, we care deeply for people, build belonging, and serve with detail, quality, and excellence to set the stage for healing.

We’re TouchPoint Support Services, and our mission is to serve up hospitality for patients, families, and visitors at Ascension Health hospitals across the U.S. From meals to facilities to patient support, our work creates moments that matter. This takes a big heart, a commitment to do the right thing, and the belief that together we can achieve more than we ever could alone. We empower and uplift each other, grow in our careers, and have fun while supporting the mission to improve the health of the poor and vulnerable.

Job Summary

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Associates At Touchpoint Are Offered Many Fantastic Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Touchpoint.pdf

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer.

At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Touchpoint maintains a drug-free workplace.