Administrative Assistant - Full Time; 1103-401-N

Catholic Charities Brooklyn and Queens, Inc.; New York (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player dedicated to social services is seeking a proactive Administrative Assistant to support Older Adult Services. In this vital role, you will manage clerical and bookkeeping tasks while ensuring compliance with agency regulations. You will foster a welcoming environment for seniors and visitors, handle financial records, and prepare necessary reports. This position offers a chance to make a meaningful impact in the community while enjoying competitive salaries and generous benefits, including medical, dental, and retirement plans. If you are organized, detail-oriented, and passionate about helping others, this opportunity is perfect for you.

Benefits

Generous paid time off

Medical, dental, and vision insurance

Retirement plan with agency match

Transit benefits

Flexible Spending Account

Life insurance

Public Loan Forgiveness program

Training and voluntary benefits

Qualifications

• High School Diploma or GED with coursework in business math and bookkeeping.
• Proficiency in Microsoft Excel and Office applications.

Responsibilities

• Manage clerical duties including data entry, filing, and answering phones.
• Maintain organized files and manage financial records accurately.

Skills

Microsoft Excel

Organizational Skills

Time Management

Interpersonal Skills

Bookkeeping Knowledge

Bilingual Skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant - Full Time; 1103-401-N

54 MacDonough St, Brooklyn, NY 11216, USA

Job Description

Posted Friday, April 25, 2025 at 4:00 AM

Catholic Charities Brooklyn and Queens has been providing social services for over 125 years, offering more than 160 programs for various community members including children, youth, adults, seniors, and individuals with mental illness.

Our Older Adult Centers promote active lifestyles among seniors by offering activities such as meals, health screenings, social and educational programs, art classes, outings, and events.

Statement of the Job

The Administrative Assistant manages clerical, administrative, and bookkeeping tasks for Older Adult Services, ensuring compliance with agency and funding regulations while fostering a welcoming environment for older adults and visitors.

1. Perform clerical duties including data entry, filing, answering phones, and mail distribution.
2. Maintain organized files and records according to regulations, including staff timesheets.
3. Manage financial records, including expenses and contributions, maintaining accurate ledgers.
4. Handle billing, process check requests, liaise with vendors, and manage petty cash.
5. Oversee inventory of office and program supplies.
6. Prepare and submit financial and statistical reports as required.

Qualifications

• High School Diploma or GED, with coursework in business math and bookkeeping.
• Proficiency in computer applications, including Microsoft Excel and Office.
• Excellent organizational, time management, and interpersonal skills.
• Knowledge of bookkeeping.
• Bilingual skills preferred.
• Ability to travel to client homes, meetings, and training locations.
• Ability to lift up to 10 lbs.

Benefits

We offer competitive salaries and benefits, including:

• Generous paid time off (vacation, personal, sick days, holidays)
• Medical, dental, and vision insurance
• Retirement plan with agency match
• Transit benefits
• Flexible Spending Account
• Life insurance
• Public Loan Forgiveness program
• Training and voluntary benefits

For more information, visit our website at: www.ccbq.org