ADMINISTRATIVE ASSISTANT (FULL TIME)

ESFM® USA; Markham (IL); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Willing to train!

Job summary

ESFM is seeking an Administrative Assistant for a full-time, on-site role at 2201 W. 159th Street, Markham, IL. The position offers a 7:00 am–3:30 pm schedule, Monday–Friday, with a starting pay of $22.00 per hour and a willingness to train new staff.

We value prior administrative experience and strong computer skills, including Microsoft Office. Candidates should be detail-oriented and capable of handling confidential documents and basic financial tasks.

Qualifications

• Prior administrative experience preferred.
• Proficiency with Microsoft Office applications.
• Strong organizational and communication skills.

Responsibilities

• Answer telephones and direct inquiries in a professional manner.
• Maintain confidential personnel and employment documents.
• Assist management with confidential employment and labor-relations materials.
• Assist with staffing and coordinating coverage as needed.
• Maintain records of students eligible for free and reduced-price meals (if applicable).
• Enter weekly cash sales and meal counts in the computer.
• Process vendor invoices and perform monthly statement reconciliation.
• Assist in preparation of end-of-month financial reports.

Tools

Microsoft Office

Job description

ESFM

• We have an opening for a full time ADMINISTRATIVE ASSISTANT position.
• Location: 2201 W. 159th Street, Markham, IL 60428 Note: online applications accepted only.
• Schedule: Full time schedule. Monday – Friday. 7:00 am – 3:30 pm.
• Requirement: Previous administrative experience is highly preferred. Computer skills and experience with Microsoft Office products are preferred.
• Perks: Willing to train!
• Fixed Pay Rate: $22.00 per hour

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary Summary:

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student’s parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Associates At ESFM Are Offered Many Fantastic Benefits.

Full-time and part-time positions offer

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Legal Services
• Choice Auto and Home Program

Full-time positions also offer

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ESFM.pdf

About Compass Group: Achieving leadership in the foodservice and facility management industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

ESFM maintains a drug-free workplace.

ESFM