ADMINISTRATIVE ASSISTANT (FULL TIME)

Canteen North America; Madison (WI); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Internal Employee Referral Bonus Avail

Referral Bonus

Job summary

Canteen in Madison, WI is seeking a full-time Administrative Assistant to handle clerical and administrative support for food service programs. The role requires strong organization, attention to detail, and the ability to work with staff, vendors, and customers.

The position offers a competitive hourly pay of $22.00 to $26.00, with benefits alignment and opportunities for growth within the Compass Group family.

Qualifications

• Requirement: Previous administrative and catering experience preferred.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential employment documents and related notices.
• Assist with staffing and cover short-notice absences.
• Work with co-workers, school personnel, administrators, parents and Supervisor.
• Enter weekly cash sales and meal counts.
• Process vendor invoices and reconcile prices with bids; ensure pricing accuracy.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end-of-month financial reports.
• Attend in-service and safety meetings; maintain safe work environment.

Skills

Administrative experience

Catering experience

Job description

Canteen

• We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
• Location: Canteen - 2305 Daniels Street, Madison, WI 53718. Note: online applications accepted only.
• Schedule: Full time schedule. Monday through Friday; hours may vary. Further details upon interview.
• Requirement: Previous administrative and catering experience preferred.
• Pay Range: $22.00 per hour to $26.00 per hour.
• Internal Employee Referral Bonus Available

About Canteen

Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary.

Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry.

Come for the job, stay for the career. We are Canteen.

Job Summary

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Associates At Canteen Are Offered Many Fantastic Benefits

Full-time and part-time positions offer the following benefits to associates:

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Canteen.pdf

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Canteen maintains a drug-free workplace.