ADMINISTRATIVE ASSISTANT (FULL TIME)

Chartwells School Dining Services K12; Billings (MT); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Willing to train!

Job summary

Chartwells K12 in Billings, MT is hiring an Administrative Assistant for a full-time position at Billings Public Schools. The role runs Monday through Friday when school is in session, 6:00 am to 2:30 pm, located at 101 North 10th Street West, Suite 2, Billings, MT.

Prior administrative experience and Microsoft Office proficiency are required; 10-key data entry and social media experience are also needed. The job offers training and a path to grow with a large school dining program.

Qualifications

• Prior administrative experience and Microsoft products required.
• Word, Excel and PowerPoint proficiency required.
• 10-key data entry experience required.
• Social media experience is required.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential employment and labor documents.
• Help with staffing when employees call out.
• Maintain relationships with staff, administrators, parents and supervisor.
• Enter weekly cash sales and meal counts using computer.
• Process vendor invoices and perform monthly reconciliations.
• Prepare end of month financial reports.
• Attend in-service and safety meetings as required.
• Maintain a clean and safe work environment.

Skills

Administrative experience

Social media experience

10-key data entry

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
• Location: Billings Public Schools - 101 North 10th Street West, Suite 2, Billings, MT 59102. Note: Online applications accepted only.
• Schedule: Full time schedule; Monday through Friday (when school is in session), 6:00 am to 2:30 pm. More details upon interview.
• Requirements: Prior administrative experience and Microsoft products, including Word, Excel, and PowerPoint; 10-key data entry; and social media experience are required.
• Perks: Willing to train!
• Pay Range: $19.00 per hour to $23.00 per hour.
• Internal Employee Referral Bonus Available

Chartwells K12

Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

Chartwells K12's goal is to make sure students leave the cafeteria happier and healthier than they came in, by serving food kids love to eat and creating custom dining programs. With more than 16,000 associates in 4,300 schools, ranging from large public institutions to small charter and private schools, Chartwells K12 is built on decades of food, education and operational experience driven by top culinary, nutrition, wellness, and sustainability talent. For more information, visit www.ChartwellsK12.com.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Associates At Chartwells K-12 Are Offered Many Fantastic Benefits.

Both full-time and part-time positions offer the following benefits to associates:

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.

For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ChartwellsK12.pdf

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf will be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Chartwells K-12 maintains a drug‑free workplace.