Administrative Assistant - FT - Days - MS NT 2nd FLR - 22392

DHR Health; Edinburg (TX); On-site; USD 17,000 - 25,000; Full time

Job summary

DHR Health in Edinburg, TX seeks an Administrative Assistant to provide secretarial and administrative support to management. The role involves typing, proofreading, reporting, scheduling meetings, and filing.

This full-time, days shift position supports the facility's mission and requires strong English communication and professional conduct. Candidates should have a High School Diploma or GED and 1–2 years of related experience; secretarial experience is preferred and the ability to work with

Qualifications

• High School Diploma or GED required.
• 1–2 years of related administrative experience preferred.
• Good written and verbal communication skills.
• English reading and speaking required.
• Ability to communicate with nursing, administration, and physicians.
• Secretarial experience preferred.

Responsibilities

• Provides secretarial and administrative support to management staff.
• Typing, proofreading, and preparing reports.
• Schedules meetings and maintains calendars.
• Maintains files and conducts special projects.
• Receives visitors and directs inquiries.
• Distributes mail and coordinates communications.
• Ensures confidentiality of information.

Skills

Typing

Proofreading

Report writing

Meeting scheduling

Communication

Interpersonal skills

Education

High School Diploma/GED

Tools

MS Word

Job description

Administrative Assistant - FT - Days - MS NT 2nd FLR - 22392

US:TX:Edinburg | Full Time

Posted yesterday

Description

DHR Health - US:TX:Edinburg - Days

Summary:

POSITION SUMMARY:

Provides secretarial and administrative support services to management staff, including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, and staff recording at meetings, receiving visitor, maintaining files and conducting special projects as assigned. Coordinating daily staffing supports DHR’s vision and mission statement.

POSITION EDUCATION/ QUALIFICATIONS:

• High School Diploma/GED
• One-two (1-2) years of related experience preferred.
• Good written and verbal communication skills required.
• Ability to read, write and speak English
• Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians
• Secretarial experience is preferred

JOB KNOWLEDGE/EXPERIENCE:

• High degree of competency/experience in general.
• Requires good communication and organizational skills.
• Requires reasoning ability and good independent judgment.
• Requires working with frequent interruptions.
• Must project a professional image.
• Must possess working knowledge of personal computers and software applications used in job.

Responsibilities:

POSITION RESPONSIBILITIES:

• Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practices
• Performs typing for the administration of the department (memos, correspondence, minutes)
• Demonstrates thorough knowledge of grammar, punctuation and composition.
• Prepares a variety of administrative reports, statements and rosters.
• Gathers data and other necessary information.
• Establishes, maintains and revises record keeping and filing systems, ensuring confidentiality of information.
• Consistently is attentive to detail, record keeping and required paperwork inherent to the position.
• Distributes mail in a timely manner.
• Arranges meetings and conferences, schedules appointment and interviews and
• Performs other duties related to maintaining administration schedules.
• Accepts and screens telephone calls and routes calls appropriately; promptly and graciously responds to calls and visitors and determines the urgency of the situation; suggests appropriate referrals or informs administration when the situation warrants immediate attention.
• Tactfully handles difficult situations; contacts are handled professionally and consistently with courtesy.
• Establishes good rapport and cooperative working relationships with hospital personnel.
• Performs well under pressure. Other duties as assigned

Other information:

LINES OF REPSONSIBILITES:

(Chain-of-command)

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC:

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA):

A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

• Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
• Must be able to assist other employees with lifting more than 20 lbs.
• Light/moderate carrying up to 20 lbs.
• Pulling hand over hand
• Pushing
• Repeated bending
• Stooping/Bending
• Reaching above shoulder
• Climbing Stairs
• Climbing Ladders
• Dual simultaneous grasping
• Depth Perceptions needed
• Ability to see
• Identify Colors
• Operating office equipment
• Operating mechanical equipment
• Ability to read and write
• Ability to Count
• Ability to hear verbal communication without aid
• Operating Personal Vehicle
• Ability to comprehend written/verbal communication
• Other: Ability to deal with stress

B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature: ________________________________ Date: ____________________