Administrative Assistant - FT, Day (8A-4:30P) - Abington (ONSITE NEED)

jeffersonhealth; Pennsylvania; On-site; USD 42,000 - 64,000; Full time

Job summary

Jefferson Health in Abington, PA seeks an Administrative Assistant to provide comprehensive administrative and operational support to Nursing Administration. You will manage calendars, coordinate meetings, handle correspondence, and ensure confidential handling of sensitive information.

The role requires 3 years of administrative experience, proficiency with Microsoft Office and Teams, and strong organizational skills in a fast-paced healthcare environment.

Qualifications

• High School Diploma or GED required.
• 3 years administrative or clerical experience required; leadership support in healthcare preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams.

Responsibilities

• Interacts with co-workers, visitors, and staff per Jefferson values.
• Manages complex calendars, schedules meetings, and coordinates appointments using Outlook, Teams, and other tools.
• Primary contact for calls, emails, and correspondence; prioritizes and routes communications.
• Prepares, edits, and distributes reports, presentations, and documents with high accuracy and professionalism.
• Maintains sensitive information and personnel records in compliance with policies.
• Coordinates meetings and events, including logistics and follow-up.
• Performs data entry and maintains filing systems.
• Manages office operations, supplies, and general administrative needs.
• Processes mail and supports document handling and recordkeeping.
• Provides general administrative support and may assist and guide less experienced staff.

Skills

Strong organizational skills

Time-management

Excellent written and verbal conveys

Discretion with confidential data

Interpersonal skills

Self-motivated and dependable

Education

High School Diploma/GED

Tools

MS Office

Microsoft Teams

Job description

Number of Positions In Requisition

1

Job Details

8A-4:30P - Monday-Friday

Abington Hsp - Elkins Building - Nursing Administration

Job Description

Provides comprehensive administrative and operational support to ensure the efficient functioning of the department. Serves as a key point of contact for internal and external stakeholders, managing communications, coordinating schedules, and supporting day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Provides comprehensive administrative and operational support to ensure the efficient functioning of the department. Serves as a key point of contact for internal and external stakeholders, managing communications, coordinating schedules, and supporting day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages complex calendars, schedules meetings, and coordinates appointments using Outlook, Teams, and other organizational tools.
• Serves as a primary point of contact by managing incoming calls, emails, and correspondence; prioritizes and routes communications appropriately.
• Prepares, edits, and distributes reports, presentations, and other business documents with a high level of accuracy and professionalism.
• Maintains sensitive and confidential information, including personnel records and organizational data, in accordance with established policies.
• Coordinates meetings and events, including logistics, materials preparation, and follow-up activities.
• Performs data entry and maintains organized electronic and physical filing systems to ensure accessibility and compliance.
• Manages office operations, including monitoring and ordering supplies and supporting general administrative needs.
• Processes incoming and outgoing mail and supports document handling, scanning, and recordkeeping activities.
• Provides general administrative support as needed, including assisting team members and contributing to special projects.
• May provide guidance or informal support to less experienced staff, as applicable.

Minimum Qualifications

• High School Diploma/GED
• 3 years of administrative or clerical experience required. (Supporting Director & leadership roles in a healthcare setting preferred**)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams
• Strong organizational and time-management skills with the ability to prioritize competing demands
• Excellent written and verbal communication skills
• Demonstrated attention to detail and accuracy in work output
• Professional interpersonal skills with the ability to interact effectively at all levels of the organization
• Ability to handle sensitive information with discretion and maintain confidentiality
• Self-motivated, dependable, and capable of working both independently and as part of a team

Physical Demands

• Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Abington Memorial Hospital Primary Location Address

1200 Old York Road, Abington, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more th