Administrative Assistant for Pupil Services

First Philadelphia Charter School; Philadelphia (Philadelphia County); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant for Pupil Services to support the Special Education department. This role requires a detail-oriented individual who can work independently and communicate effectively with families and staff. The assistant will manage IEP and discipline files, ensuring accurate attendance records and compliance with regulations. Join a dedicated team committed to fostering a positive educational environment where your contributions will make a significant impact on student success.

Qualifications

• Detail-oriented individual able to complete tasks independently.
• Strong communication skills essential for family interactions.

Responsibilities

• Maintain IEP and Discipline Files under guidance.
• Pull daily attendance reports and follow up as needed.

Skills

Customer and Personal Service

Speaking

Critical Thinking

Active Learning

Coordination

Education

Associate's degree

Tools

IEP writer

Student Information System

Microsoft Office

Job description

American Paradigm Schools

8101 Castor Avenue Philadelphia, PA 19152

Position: Administrative Assistant for Pupil Services

Position type: Full Time

Position location (School): Memphis Street Academy Charter School

Department: Special Education

Reports to: Director of Special education

Employment status: Exempt

Employment duration: 12 months

Position Summary:

The assistant will support the Director of Climate and the Special Education Coordinator with administrative duties of their offices. They will be a detail oriented person, who is able to complete tasks without direct supervision/oversight. It is essential that the assistant have good working relations and communication skills.

Major Responsibilities

• Maintain IEP and Discipline Files, under guidance of SpEd and Climate Directors
• Responsible for pulling attendance reports on a daily basis and following the protocols listed in the student handbook for follow up.
• Follow detailed instructions and work alone to complete the work.
• Work with teachers to ensure that attendance is up-to-date and accurate.
• Contact families via phone, email and in-person meetings to ensure knowledge of attendance regulations.

Knowledge, Skills and Abilities

• Customer and Personal Service
• Speaking
• Critical Thinking
• Active Learning
• Coordination

Technology Skills

• IEP writer
• Student Information System
• Microsoft office

Education and certifications

Certification requirement

• Associate's degree,

Physical Requirements

• Sitting
• Walking
• Standing
• Talking
• Moving Up and Down from a seated position
• Walking up and down stairs