Administrative Assistant for OMS4

The Edward Via College of Osteopathic Medicine; Blacksburg (VA); On-site; USD 42,000 - 48,000; Full time

Job summary

The Edward Via College of Osteopathic Medicine is seeking an administrative support specialist to assist the OMS4 Division with day-to-day operations. You will provide support to the Associate Dean for Graduate Medical Education and help manage schedules, correspondence, and records.

The role requires at least an associate degree (bachelor’s preferred) and a minimum of three years of office experience. Strong organizational, communication, and computer skills are essential, with attention to

Qualifications

• Associates degree preferred or combination of coursework and experience.
• Bachelor’s degree preferred.
• Minimum of three years of office experience and/or experience working with physicians and medical professionals.

Responsibilities

• Provide administrative support to the Associate Dean for Graduate Medical Education.
• Assist with day-to-day OMS4 Division operations, including scheduling and records.
• Maintain organized files and respond to inquiries in a timely manner.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Team collaboration

Customer service

Education

Associate degree preferred

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Support the day-to-day operations of the OMS4 Division. Provide administrative support to the Associate Dean for Graduate Medical Education.

Salary Range: $42,000 - $48,000

(Note: Starting salary will be determined based upon previous experience, education, and skill set.)

Required Qualifications

• Education: Associates degree is preferred or combination of college level coursework and work experience. Bachelor’s degree preferred.
• Licensure or certification: None required
• Experience: A minimum of three years of office experience and/or experience working with physicians and medical professionals

Other Skills and Knowledge

• Knowledge of principles and practices of basic office management and organization, including information gathering and monitoring.
• Be highly organized, detailed-oriented and able to multi-task in a fast-paced environment.
• Ability to work well either alone or as part of a team.
• Excellent interpersonal and communications skills.
• Strong team player.
• Commitment to organization’s values.
• Knowledge of Microsoft Office, telephone protocol, and email applications.

Excellent customer service skills in dealing with executive level administrators, physicians, business executives, and faculty and professional students.

The successful candidate will be subject to a criminal history background check.

Regular, reliable or predictable attendance is a required function of the job.

Working Conditions and Efforts The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee is occasionally required to sit; use hands and vision for office equipment such as computers; talk or hear; moderate telephone usage. The employee must occasionally lift and/or move up to 50 pounds.

Work environment: Office environment. Outside travel required 5% of time. The noise level in the work environment is usually minimal. This position is classified as a non-exempt position because it does not require that the candidate/employee to exercise independent judgment and discretion regarding matters of significance.

Employment with VCOM is “at-will”. This means employment is for an indefinite period of time and it is subject to termination by the employee or by VCOM, with or without cause, with or without notice, and at any time. Nothing in this position description or any other policy of VCOM shall be interpreted to conflict with or to eliminate or modify in any way, the “at-will” employment status of VCOM employees.

I am notified that the College is an equal opportunity employer and does not discriminate based on age, sex, sexual orientation, ethnicity, religion, disability, or protected veteran status.