Administrative Assistant for OB/GYN & Pediatrics

VCOM; Blacksburg (VA); On-site; USD 40,000 - 44,000; Full time

Job summary

VCOM is seeking an Administrative Assistant for the OB/GYN & Pediatrics departments in Blacksburg, VA. The role supports chairs and staff, handling routine administrative tasks to ensure smooth, efficient operations.

The position requires an associate or bachelor’s degree and 1–3 years of office management experience. Strong MS Office and communication skills are essential; a background in medical terminology is a plus.

Qualifications

• Associate degree or Bachelor’s degree from an accredited institution.
• One to three years prior experience in office management preferred.
• Knowledge of Microsoft Office, telephone protocol, and email applications.

Responsibilities

• Provide administrative and office support for the OB/GYN and Pediatrics departments.
• Assist Chairs and supervisors to facilitate efficient operation of the organization.
• Perform tasks such as scheduling, correspondence, filing, and data entry.

Skills

Office organization

Interpersonal/communication

Team collaboration

Ability to multi-task

Microsoft Office proficiency

Education

Associate or Bachelor’s degree

Tools

Microsoft Office

Telephone protocol

Email applications

Job description

Administrative Assistant for OB/GYN & Pediatrics

Status : Classified Staff Positions

Description:

The Administrative Assistant for OB/GYN & Pediatrics works under the supervision of the Chairs for the departments of OB-GYN and Pediatrics and performs a wide range of administrative and office support activities for the department and/or supervisors to facilitate the efficient operation of the organization.

Salary Range: $40,000 - $44,000

(Note: Starting salary will be determined based upon previous experience, education, and skill set.)

Required Qualifications:

• Education: Associate Degree or Bachelor’s degree from accredited institution
• Licensure or certification: n/a

Experience: One to three years prior experience in office management preferred

Other skills important to this position:

• Knowledge of principles and practices of basic office management and organization, including information gathering and monitoring
• Be highly organized, detailed-oriented and able to multi-task in a fast-paced environment
• Ability to work well either alone or as part of a team
• Excellent interpersonal and communications skills
• Strong team player
• Commitment to organization’s values
• Knowledge of Microsoft Office, telephone protocol, and email applications

Preferences may be given to candidates who have experience with medical terminology and operation of medical education protocol and operations.

The successful candidate must be eligible to work in the United States.

The successful candidate will be subject to a criminal history background check.

Regular, reliable or predictable attendance is an essential function of the job.

Working Conditions and Efforts: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee is occasionally required to sit; use hands and vision for office equipment such as computers; talk or hear; moderate telephone usage. The employee must occasionally lift and/or move up to 50 pounds.

Work environment: Office environment. Outside travel 0% to 5% of time. The noise level in the work environment is usually minimal, however the reception area with frequent visitors, phone calls and discussions may be distracting.

This position is classified as a non-exempt position because it does not require that the candidate/employee exercise independent judgement and discretion regarding matters of significance.

Employment with VCOM is “at-will”. This means employment is for an indefinite period of time and it is subject to termination by the employee or by VCOM, with or without cause, with or without notice, and at any time. Nothing in this position description or any other policy of VCOM shall be interpreted to be in conflict with or to eliminate or modify in any way, the “at-will” employment status of VCOM employees.

VCOM Core Values: The employee is expected to adhere to all VCOM policies. As the environment is a professional college, VCOM faculty / staff are expected to dress and behave in a professional manner at work. VCOM faculty / staff are expected as VCOM employees, to be a person who obeys all laws and professional expectations of an upstanding citizen of the community.VCOM expects all employees to maintain a positive attitude in all working relationships with all VCOM departments, employees, medical students, prospective medical students, interns, and residents and to treat all other engaged in the duties of the employment, with mutual respect.

I am notified that the College is an equal opportunity employer and does not discriminate on the basis of age, sex, sexual orientation, ethnicity, religion, disability, or protected veteran status.