Administrative Assistant - Florida Connections Academy

Connections Academy; Orlando (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

Florida Connections Academy in Tampa, FL is seeking an Administrative Assistant to support student records, enrollments, and reporting from our school office. The role involves accurate processing of transcripts, course validations, and various administrative tasks.

Ideal candidates will have strong Microsoft Office skills, excellent communication, and the ability to multitask in a fast-paced environment, with travel to district meetings and state testing events as needed.

Qualifications

• Proficiency with Microsoft Office tools and web-based applications is essential.
• Ability to multitask in a fast-paced environment.
• Good interpersonal skills and attention to detail.
• Excellent communication skills, both oral and written.
• Customer focused approach.
• High degree of flexibility.
• Demonstrated ability to work well in fast paced team environment.
• Travel is required for district meetings, school events, and state testing.
• Must be able to use a personal electronic device and email address for 2-step authentication.

Responsibilities

• Enter student information into the school and district information systems, including registrations, course enrollments, and transcripts.
• Maintain current knowledge of Federal and state enrollment, credit, and student privacy regulations.
• Generating reports as requested.
• Answering the phones.
• Follow up with local school districts for transcript request and interpretation, and student records.
• Request and update college/dual enrollment transcripts.
• Manage the course validation process.
• Assist with a wide variety of daily responsibilities.
• State and district data reporting.
• Assisting with state testing preparations and reports.
• Additional duties as assigned.

Skills

Multitasking

Interpersonal skills

Attention to detail

Written communication

Customer focus

Flexible

Team player

Tools

Microsoft Office Suite

Job description

School Summary

Florida Connections Academy (FCA) is a tuition-free, online public charter school serving students in grades K-12. FCA is authorized by Hillsborough County Public Schools and is governed by an independent Board of Directors. The school is accredited by the North Central Association Commission on Accreditation and School Improvement, the Northwest Accreditation Commission, and the Southern Association of Colleges & Schools Council on Accreditation and School Improvement (SACS CASI), which are accrediting divisions of Cognia.

Job Details

Description

School Summary

Florida Connections Academy (FCA) is a tuition-free, online public charter school serving students in grades K-12. FCA is authorized by Hillsborough County Public Schools and is governed by an independent Board of Directors. The school is accredited by the North Central Association Commission on Accreditation and School Improvement, the Northwest Accreditation Commission, and the Southern Association of Colleges & Schools Council on Accreditation and School Improvement (SACS CASI), which are accrediting divisions of Cognia.

Position Summary And Responsibilities

Working from the school office in Tampa, FL, the Administrative Assistant is responsible for the timely and accurate maintenance and processing of student official transcripts, managing course validation procedures, and performing additional support services. This job class requires attention to detail, organization skills, and the knowledge of specialized areas of school administration policies and procedures.

The Administrative Assistant will be responsible for the successful completion of the following tasks:

• Entering student information into the school and district information systems, including but not limited to registrations, course enrollments, and transcripts;
• Maintain current knowledge of Federal and state enrollment, credit, and student privacy regulations;
• Generating reports as requested;
• Answering the phones;
• Follow up with local school districts for transcript request and interpretation, and student records;
• Request and update college/dual enrollment transcripts;
• Manage the course validation process;
• Assist with a wide variety of daily responsibilities;
• State and district data reporting;
• Assisting with state testing preparations and reports; and
• Additional duties as assigned.

Requirements

• Proficiency with Microsoft Office tools and web-based applications is essential
• Ability to multitask in a fast-paced environment
• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Demonstrated ability to work well in fast paced team environment
• Travel is required for district meetings, school events, and state testing
• Must be able to use a personal electronic device and email address for 2-step authentication

Florida Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.