Administrative Assistant - Finance

Compass United; San Antonio (TX); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical insurance (employer-paid)

Dental insurance (employer-paid)

Vision insurance (employer-paid)

Retirement plan options

Job summary

Compass United is seeking an organized administrative professional in San Antonio, TX to support the Safety Verification Initiative. You will maintain monthly financial reports, process requisitions, obtain bids, and assist with budget reporting while ensuring compliance with federal and state guidelines.

The role requires a high school diploma, 3 years of clerical/administrative experience, and certifications in First aid, CPR, and Emergency behavior intervention.

Qualifications

• Three years of progressive employment experience in a multifaceted clerical/administrative capacity.

Responsibilities

• Meet federal and state regulatory guidelines and standards applicable to this position.
• Maintain employee monthly financial accountability reports.
• Submit timely and accurate monthly budget reports.
• Process requisitions and purchase orders using agency systems.
• Obtain bids, invoices, and RFPs to ensure financial compliance.
• Communicate professionally with agency staff, vendors, community members and regulators.
• Participate in meetings and team decisions and operations.
• Work evenings, weekends and holidays as needed.
• Implement safety protocols including evacuations with children and staff in emergencies.
• Maintain confidentiality and uphold professional standards.

Education

High school diploma

3 years experience in clerical/administrative capacity

Job description

It's a great feeling to work for a company that does so much good for others around the world!Join Compass United and make a meaningful impact in the lives of children and families nationwide.Through our Safety Verification Initiative (SVI), we deploy dedicated professionals across the United States to conduct in-person safety visits, support vulnerable families, and help ensure the well-being of children in their communities. Every interaction is guided by professionalism, compassion, cultural awareness, and a commitment to protecting the dignity of those we serve.At Compass United, you'll be part of a mission-driven organization focused on safety, respectful engagement, quality service, and national impact. Supported by comprehensive training, experienced leadership, and a strong operational network, you'll have the opportunity to make a real difference while advancing our mission to ensure the dignity, safety, and well-being of all those we serve. If you're passionate about helping others and creating safer communities, we invite you to join our team.ALL Benefits available on the first day of employment.100% employer-paid medical, dental, and vision insuranceRetirement plan optionsAdditional employer-sponsored benefits availableAsk your recruiter for a complete overview of the benefits available to you.Hourly Rate: $ 25.13 an hour.Language Requirement:English FluencySchedule: M - FAcademic Req: Required – High school diplomaCertifications: First aid, CPR, Emergency behavior interventionWork experience: Required – Three (3) years of progressive employment experience in a multifaceted clerical/administrative capacityCritical Action Items & Measurable Deliverables:1. Meet all federal and state regulatory guidelines and standards that are applicable to this position.2. Accurately maintain employee monthly financial accountability reports.3. Submit timely and accurate monthly budget reports.4. Process requisitions and purchase orders on a timely basis and using agency systems created for this purpose.5. Obtain bids, invoices, and RFPs as necessary to ensure financial compliance.6. Communicate effectively and professionally by phone or face-to-face with agency staff, vendors, community members and regulatory and contract staff.7. Participate in scheduled meetings and team decisions and operations.8. Work evenings, weekends and holidays as needed or requested by supervisor.9. Implement Compass United safety protocols including evacuating with children and other staff in case of an emergency.10. Maintain confidentiality in all areas of the service population and program operations.11. Maintain Compass United professional and ethical standards of conduct outlined in Compass United employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times.12. Travel/commute to the office as scheduled.Other Responsibilities:1. Completes expenditure analysis according to budget.2. Ensure all federal and state financial guidelines are met.3. Maintain and distribute financial information for review by management staff.4. Forecast budgetary obligations vs. expenditures to ensure compliance.5. Participate in annual budgetary meetings, presenting analyses of historical expenditures.Requirements:1. Pass a pre-employment drug screen and random drug screens throughout employment.2. Provide proof of work eligibility status upon request.3. Pass a pre-employment and biennial criminal background checks.4. Demonstrate the ability to:a. Respond sensitively and competently to the service population’s cultural and socio-economic characteristics.b. Work collaboratively with other staff members, service providers and professionals.c. Provide crisis intervention according to training provided by Compass United when needed to maintain a safe environment.d. Work in a fast-paced environment and maintain emotional control and professional composure at all times.e. Maintain computer literacy required to meet the responsibilities of the position.f. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.5. Demonstrate a working knowledge of all Compass United policies and procedures.English (United States)If you like to work with people that believe they can make a difference in the world, this is the company for you!EEO StatementIn accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.#LI-General Business#LI-Entry Level#LI-Full-time