Administrative Assistant-Field

Wellpath / Correct Care Solutions; Maine; On-site; USD 38,242 - 40,377; Full time

Benefits offered by this job

DailyPay, receive your money as you earn it!

Tuition Assistance and dependent Scholarships

Employee Assistance Program (EAP)

Company paid life insurance

Tax-free Health Spending Accounts (HSA)

Wellness program featuring fitness memberships

Preferred banking partnership

Job summary

A healthcare solutions provider in Maine is seeking an experienced Administrative Assistant to support departmental operations. The ideal candidate will have strong organizational and communication skills along with at least one year of clerical experience. Responsibilities include scheduling appointments, preparing reports, and maintaining office operations in a supportive team environment. Competitive pay and comprehensive benefits with opportunities for growth are offered.

Qualifications

• One year of clerical experience as a secretary or administrative assistant.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail.

Responsibilities

• Provide administrative support to ensure efficient operation of the department.
• Schedule appointments and coordinate meetings.
• Prepare reports and handle correspondence.

Skills

Proficient with Microsoft Office

Organizational skills

Communication skills

Education

High school diploma or equivalent

Additional college level courses

Job description

We're on a path to better healthcare. Join us

Compensation Information: $27.76 - $29.31 / hour

Department (Org): Administration

You Matter

• Make a difference every day in the lives of the underserved
• Join a mission driven organization with a people first culture
• Excellent career growth opportunities

Why Join Us

• Caring for overlooked, underserved, and vulnerable patients
• Diversity, equity, inclusion, and belonging
• Autonomy in a warm team environment
• Growth and training

Perks and Benefits

In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing including:

• DailyPay, receive your money as you earn it!
• Tuition Assistance and dependent Scholarships
• Employee Assistance Program (EAP) including free counseling and health coaching
• Company paid life insurance
• Tax free Health Spending Accounts (HSA)
• Wellness program featuring fitness memberships and product discounts
• Preferred banking partnership and discounted rates for home and auto loans

Eligibility for perks and benefits varies based on employee type and length of service.

Why Us

Now is your moment to make a difference in the lives of the underserved. If there is one unifying characteristic of everyone on our team, it is the deep desire to make a difference by helping society's most vulnerable and often overlooked individuals. Every day we have the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most. For those whose calling it is to serve others, now is your moment to join our mission to provide quality care to every patient with compassion, collaboration, and innovation, to live our mantra to “Always Do The Right Thing!”, and to collectively do our part to heal the world, one patient at a time.

Wellpath sees hundreds of thousands of unique individuals in their facilities month over month and a very large percent of those individuals receive direct clinical care, which includes lives saved by Narcan.

We offer ongoing training and development opportunities for licensed and unlicensed healthcare team members, and have best in class clinical resources for training, education, and point of care support.

How you make a difference

• The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department.
• They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence.
• The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective.

Key Responsibilities

• Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department.
• Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office.
• Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments.
• Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations.
• Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information.

Qualifications & Requirements

Education

• High school diploma or equivalent required. Additional college level courses preferred.

Experience

• One year of clerical experience as a secretary or administrative assistant. Proficient with Microsoft Office.

Licenses/Certifications

• None required.

We are an Equal Employment Opportunity/Affirmative Action Employer

We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you are excited about a role but your experience doesn't seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.