Administrative Assistant Executive

Maryland Department of Transportation; Chestertown (MD); On-site; USD 52,000 - 76,000; Full time

Job summary

Maryland Department of Transportation’s State Highway Administration District 2 seeks an Administrative Assistant Executive in Kent County to provide high-level administrative support to the District Engineer. The role coordinates the DE’s projects, schedules, and office operations, ensuring timely completion of targets by the senior staff across five counties.

The ideal candidate will have a high school diploma or GED with five years of secretarial experience, with substitutions allowed per

Qualifications

• Five years of secretarial work experience.
• Education can substitute with related experience as outlined.
• Military service can substitute for education/experience on a year-for-year basis.

Responsibilities

• Provide administrative support to the District Engineer for District 2.
• Coordinate projects and office operations for the DE and staff.
• Manage scheduling, communications, and document flow across five counties (Cecil, Kent, Queen Anne's, Talbot, Caroline).
• Ensure timely completion of target dates by DE's senior support staff.

Skills

Secretarial experience

Bilingual (encouraged)

Education

High school diploma or GED

Associate degree in Secretarial Science

Job description

Administrative Assistant Executive

Grade 14 (8404) SP#26-82-02

The State Highway Administration's (SHA) District 2 is currently recruiting for an Administrative Assistant Executive in Kent County.

This position serves as administrative support to the District Engineer (DE) for District 2, which encompasses Cecil, Kent, Queen Anne's, Talbot, and Caroline counties. The main purpose of this position is to independently serve as coordinator for the DE and projects handled by the office. This position requires a thorough knowledge of the organization, policies, and programs under the DE's jurisdiction as well as knowledge of the DE's views and special interests. In addition, this senior administrative position ensures target dates for work of the DE's senior support staff (traffic, construction, maintenance, utilities, engineering systems, and administration) are completed as assigned. This position is also responsible for planning and implementing the organizational operations for the DE's Office and performing office management duties to maintain a continual flow of daily operations within the district. Communications are effectively managed regarding projects, programs, and associated issues. External customers served are those directly or indirectly affected by a project or initiative in the five counties comprising District 2. This includes private citizens, special interest groups, elected officials, state and local agencies, and other private and public stakeholders.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide

The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the sixth consecutive year.

Qualifications

• Education: Graduation from a standard high school or possession of a high school equivalency certificate.
• Experience: Five (5) years of experience in secretarial work.

1. Applicants may substitute additional secretarial or clerical experience on a year for year basis, for the required education.
2. Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.
3. U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the education and experience on a year‑for‑year basis.

Licenses & Certifications

Candidate must possess a motor vehicle operator's license valid in the state of Maryland with less than four (4) points.

Additional Information

The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.

The state of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.

Please Note: The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Appropriate auxiliary aid and services for qualified individuals with disabilities will be provided upon request.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

The incumbent in this position will not be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 9/8/2026