Administrative Assistant ES/MS - Clerical Support - School

Gwinnett County Public Schools; Dacula (GA); Vor Ort; USD 32.000 - 40.000; Vollzeit

Zusammenfassung

Gwinnett County Public Schools is seeking an Administrative Assistant ES/MS - Clerical Support - School to provide general secretarial and clerical support at the local school. You will work closely with school leadership, central offices, faculty, and staff to ensure smooth operations.

The role requires a high school diploma and at least 2 years in an office setting, with strong verbal and written communication and basic bookkeeping skills.

Qualifikationen

• HS diploma or GED required
• 2 years of office/clerical experience required
• Ability to communicate effectively with the public, students and staff
• Strong oral and written communication skills
• Ability to analyze existing processes and identify improvements
• Ability to represent Gwinnett County Public Schools across functions
• Ability to work across levels and handle basic bookkeeping tasks

Aufgaben

• Provide general secretarial and clerical support to the local school
• Answer calls and transfer to staff
• Greet visitors and assist with inquiries
• Prepare minutes and correspondence in a timely fashion
• Coordinate meeting details and calendars
• Assist principal with staff changes and HR inquiries
• Maintain staff records and enter data timely
• Communicate policies and events to staff and public
• Assist with benefits questions during open enrollment
• Input leave and payroll information into eTA
• Prepare work and purchase orders
• Coordinate interviews and organize documentation
• Liaise with Risk Management on accidents
• Coordinate school hospitality and events
• Direct inquiries to appropriate divisions
• Ensure professional, courteous communication

Kenntnisse

Oral communication

Written communication

Organization

Problem solving

Process improvement

Technology skills

Ausbildung

High school diploma

Tools

eTA system

Jobbeschreibung

Administrative Assistant ES/MS - Clerical Support - School

Job Description

License and Certification Qualifications:

• None Required

Education Qualifications:

• H.S. Diploma or General Education Degree Required

Experience Qualifications:

• 2 years experience in an office or clerical environment Required

Skills Qualifications:

• Ability to communicate effectively and courteously with the public, students, and staff
• Demonstrated skills in oral and written communication
• Demonstrated skills in organization and problem solving
• Ability to analyze existing processes and identify areas for improvement
• Ability to act as a representative of Gwinnett County Public Schools
• Ability to work across functional boundaries and interact with employees at all levels of the organization
• Ability to demonstrate technology skills and display a knowledge of basic bookkeeping skills

Primary Responsibilities: Provide general secretarial and clerical/administrative support to the assigned local school to ensure successful operations by working closely with local school leadership, central office divisions, faculty, and staff.

• Perform clerical/administrative duties for the local school as needed.
  • Answer telephone calls and transfer to appropriate staff.
  • Greet and assist visitors with questions and inquiries.
  • Arrange meeting details, develop minutes, and prepare correspondence in a timely fashion.
  • Monitor school materials produced to ensure accuracy, timeliness, and conformity to system standards.
• Assist principal with staff modifications by initiating transactions.
  • Work closely with central office divisions including the Division of Business and Finance and the Division of Human Resources in resolving employment eligibility, employee clearance, benefits, and compensation inquires and issues.
  • Communicate general employment information to newly hired employees as requested.
• Maintain staff personnel records in accordance with school system procedures as deemed appropriate by the principal.
  • Enter data accurately and in a timely manner.
• Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events.
  • Assist faculty and staff with general questions and inquires, while directing complex questions to the appropriate department.
• Serve as the local site benefits representative during the open enrollment process and throughout the year to assist employees with basic benefits-related questions as deemed appropriate by the principal.
• Input daily leave and/or miscellaneous payroll into the electronic Time and Attendance (eTA) system as deemed appropriate by the principal.
• Prepare work orders and purchase orders for equipment and supplies as needed.
• Maintain school calendars and prioritize, coordinate, and schedule locations for meetings and activities.
• Coordinate interview scheduling of new applicants considered by the principal for vacant positions in the local school as deemed appropriate by the principal.
  • Track interviews conducted by the principal and create reports as requested.
  • Organize and file all interview documentation and materials.
• Serve as a liaison with the Risk Management Department concerning employee accidents and return to work dates as needed.
  • Complete risk management forms and submit to the Risk Management Department in a timely manner.
• Serve as the local school hospitality coordinator by securing locations for events, meetings, appointments, and conferences as needed.
  • Serve as the liaison between clubs, committees, councils, and the principal.
  • Assist in communicating events, meetings, appointments, and conferences.
• Communicate with all parties in a businesslike, courteous, and efficient manner.
  • Represent the division professionally in all aspects of communication.
  • Help cultivate a responsive and customer centered climate.
  • Seek ways to be responsive to the needs of staff.
  • Handle internal and external customers graciously and effectively.
  • Direct inquires to the appropriate division personnel as needed.
  • Route incoming and outgoing correspondence accurately.
• Assist with new projects in the local school.
• Perform other duties as assigned.

Physical Demands: While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Location

Gwinnett County Public Schools Dyer Elementary - Dacula, Georgia

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This job is also posted in Georgia Department of Education

Job Details

Position Type: Full-time

Job Categories:

Support Staff > Administrative Assistant