Administrative Assistant ES

simera-talent; San Francisco (CA); Remote; USD 52,000 - 72,000; Full time

Job summary

Simera-talent is seeking a highly organized Administrative Assistant to provide essential administrative and operational support for daily activities in a distributed team environment. The role emphasizes proactive communication, meticulous record-keeping, and reliable coordination across internal and external contacts.

You will manage calendars, prepare documents, handle data entry, and assist with travel arrangements as needed, while maintaining confidentiality and supporting managers and

Qualifications

• 4+ years in Administrative roles or similar duties.
• Strong written and verbal communication in English.
• Proficient with MS Office or Google Workspace and calendars.

Responsibilities

• Provide general administrative support to the team.
• Manage calendars, meetings, and appointments.
• Organize digital files, documents, and records.
• Prepare documents, reports, presentations, and spreadsheets.
• Respond to emails and routine inquiries professionally.
• Coordinate meetings and team activities.
• Assist with data entry and record maintenance.
• Track deadlines and follow-ups for timely completion.
• Assist with travel arrangements, expenses, and invoices as needed.
• Maintain confidentiality of company information.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Time management

MS Office / Google Workspace

Email & calendar tools

Data entry

Stakeholder communication

Problem solving

Independent work

Discretion & confidentiality

Tools

Microsoft Office

Google Workspace

Document management systems

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly. The ideal candidate is proactive, reliable, and comfortable managing multiple tasks, coordinating schedules, organizing information, and communicating with internal teams and external contacts.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Proficiency with Microsoft Office or Google Workspace.
• Comfortable using email, calendars, spreadsheets, document management systems, and other digital tools.
• Strong data entry and document management skills.
• Ability to communicate professionally with internal and external stakeholders.
• Strong problem-solving and follow-up skills.
• Ability to work independently and take initiative.
• Discretion and professionalism when handling confidential information.

Requirements

• Previous experience as an Administrative Assistant, Office Assistant, Executive Assistant, Coordinator, or in a similar administrative role.
• Experience managing schedules, documents, emails, and administrative tasks.
• Strong computer and digital skills.
• Ability to work independently and as part of a remote team.
• Strong attention to detail and ability to meet deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency is required if the position involves communicating with English-speaking clients, managers, or teams.

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