Administrative Assistant Environmental Control

Peel Region; United States; Hybrid; USD 44,000 - 50,000; Full time

Benefits offered by this job

OMERS pension plan (where applicable)

Vacation accrual 3 weeks per year

3 paid personal days

Flexible hours

Annual performance review

Tuition reimbursement

Job summary

Peel Region in Mississauga is seeking an Administrative Assistant Environmental Control to support the Wastewater Manager and the team. You will handle clerical tasks, data entry, and act as a liaison with residents and other utilities.The role offers hybrid work with two on-site days, a regular full-time schedule, and a salary range of $62,902 to $70,765 accompanied by comprehensive benefits. A secondary school diploma and one year of related experience are required.

Qualifications

• Secondary school diploma with a minimum of one year job-related experience or equivalent combination of education and/or experience may be considered
• Full G license preferred

Responsibilities

• Maintain system records and files, types letters, reports, memos, take minutes and requisitions office supplies
• Input data for payroll and maintains personnel records, handles inquiries regarding vacation, sick time, benefits, and WSIB matters
• Input data for and process sewer appeals, septic haulage permits and spill responses
• Maintain lab data and tracks lab performance for adherence to Service Level Agreements
• Handle inquiries from residents and other utilities regarding wastewater concerns
• Maintain the Management bulletin boards
• Responsible for banking, maintaining receipt book, preparing customer invoices and purchase requisitions if required
• Provide month end reports for the supervisor

Skills

Verbal communication

Discretion/confidentiality

Self-directed work

Detail oriented

Customer service

MS Office

PowerPoint

Word

Excel

Hansen OS knowledge

Education

Secondary School Diploma

Tools

Word

Excel

PowerPoint

Hansen OS

Job description

Job Description

Administrative Assistant Environmental Control

Public Works – Water and Wastewater Environmental Control

Status: Regular Full-timeHiring Range: $62,902 - $70,765per annum plus comprehensive benefits

Work Mode: Hybrid*see below for more details about this work mode.

Location: Wolfedale Yard, 3515 Wolfedale Rd, Mississauga

Hours of work: 35 hours/week

Under the general supervision of the Wastewater Manager you will provide administrative support for the Supervisor, Inspectors, and Technical Analysts. You will perform various clerical functions and acts as a liaison to internal and external clients for operational related concerns.

What you will do in this role:

• Maintain system records and files, types letters, reports, memos, take minutes and requisitions office supplies
• Input data for payroll and maintains personnel records, handles or directs inquiries regarding vacation, sick time, benefits, and WSIB matters
• Input data for and process sewer appeals, septic haulage permits and spill responses
• Maintain lab data and tracks lab performance for adherence so Service Level Agreements
• Handle inquiries from residents and other utilities regarding wastewater concerns
• Maintain the Management bulletin boards
• Responsible for banking, maintaining receipt book, preparing customer invoices and purchase requisitions if required
• Provide month end reports for the supervisor

What the role requires:

• Secondary school diploma with a minimum of one year job-related experience or equivalent combination of education and/or experience may be considered
• Full G license preferred

Skills/Abilities:

• Excellent verbal communication skills to interact effectively with management, staff and clients
• Ability to apply discretion and confidentiality on divisional issues
• Ability to work in a self-directed manner within a collaborative team environment
• Detail oriented to ensure a high standard of professionalism
• Strong customer service focus with ability to maintain prioritizationStrong computer skills including proficiency in Word, Excel and Power point and a familiarity with Hansen operating system is an asset

Perks @ Peel and why you will love working for us:

• Voluntary enrolment into OMERS pension plan (where applicable).
• Accrue Vacation on a monthly basis (where applicable) starting at 3 weeks per annum.
• 3 Paid personal days and floating holidays.
• Flexible hours supporting your wellness and wellbeing.
• Annual performance review and merit increases based on performance (where applicable).
• Supportive leadership and a culture of respect and inclusion.
• Access to tuition reimbursement (where applicable) and learning and development resources.

Work Mode & Job Location:

In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in‑person connection. A minimum of two days per week on‑site is expected, with additional in‑person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

It’s important to note that your off‑site work location must be within the province of Ontario. This ensures that we’re compliant with all regulations and policies.

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Public Notice: Water and Wastewater Services Transition

Effective January 1, 2029, the Region of Peel’s Water and Wastewater services will become a Public Utility, as part of the provincially guided transition process. On this date, the new utility will assume responsibility for delivering water and wastewater services across Peel. Residents and businesses can expect continued reliable service throughout the transition, and the Region will work closely with all partners to ensure a smooth and well‑coordinated change.

About Us

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long‑term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Additional Information

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please [e-mail]

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.

Interview

Our recruitment process will include video conference technology.