Administrative Assistant - Entry Level (Remote)

Jobsultant Solutions; Providence (RI); Remote; USD 60,000 - 80,000; Part time

Job summary

A leading company is seeking an entry-level Administrative Assistant for a remote role. The position involves managing project reports, ensuring regulatory compliance, and effective communication with team members and clients. The candidate should be highly organized, detail-oriented, and possess excellent communication skills. Opportunities for growth are available.

Qualifications

• Degree in relevant field with 2+ years of related experience.
• Experience with environmental regulations is a plus.
• Soft skills: adaptability, teamwork, client service.

Responsibilities

• Manage digital project reports and assist in technical document production.
• Ensure regulatory compliance of environmental documentation.
• Conduct ad hoc regulatory research and manage project email inbox.

Skills

Highly organized

Attention to detail

Efficient data entry

Verbal communication

Written communication

Multitasking

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

About the job: Administrative Assistant - Entry Level (Remote)

The position is part-time, 15-20 hours per week initially, with potential to increase to 24-30 hours after November 2022. Benefits are not included. This is a remote role requiring communication with the manager, project team members, and clients via email, telephone, and Microsoft Teams.

Responsibilities / Administrative Support:

• Manage digital project reports (e.g., creating project- and contract-specific files).
• Assist with coordinating and producing technical documents and discussions upon request.
• Monitor and update program customer handbooks.

Responsibilities / Regulatory Assistance:

• Assess environmental documentation and ensure regulatory compliance.
• Enter data into online databases and evaluate digital materials against regulatory requirements.
• Conduct ad hoc regulatory research.
• Manage a project email inbox received from clients and subcontractors.
• Understand client Standard Operating Procedures to support client site assistance.

Required Skills:

• Highly organized with strong attention to detail.
• Ability to work independently and remotely.
• Capable of multitasking and prioritizing effectively in a busy environment.
• Monitor project statuses.
• Communicate professionally via phone and email with diverse audiences.
• Excellent verbal and written communication skills.
• Efficient data entry skills.
• Proficient in Microsoft Office Suite (Teams, PowerPoint, Word, Excel) and Adobe Acrobat.
• Ability to manage digital filing systems for technical documents.

Additional Qualifications:

• Understanding of environmental regulations.
• Soft skills including adaptability, teamwork, and client service experience.
• Degree requirements: Associate’s or Bachelor’s degree with 2+ years of related experience.

Work Environment and Team Interaction:

• Remote work setup.
• Regular daily interaction with team members.
• Quality assurance and compliance monitoring.
• Awareness of environmental policies.

Project Details:

• Assist in evaluating environmental documentation and regulatory compliance.
• Use online databases and email for various tasks.
• Opportunities for growth within the role and team.