Administrative Assistant (Entry-Level): On-Call/Intermittent Position

Shannon & Wilson, Inc.; Washington (District of Columbia); On-site; USD 100,000 - 125,000; Part time

Job summary

A leading consulting firm in Washington is seeking an Administrative Assistant to support engineering teams with document preparation and administrative tasks. This on-call position requires attention to detail and the ability to thrive in a collaborative environment. Responsibilities include proofreading reports, managing office tasks, and supporting various administrative functions.

Benefits

Employee Ownership

Comprehensive Medical Coverage

Life Insurance

401(k) Plans

Paid Time Off

Paid Volunteer Day

Free Parking

Qualifications

• Two years of relevant experience preferred.
• Experience with formatting citations and references is preferred.

Responsibilities

• Proofread, edit, and format technical reports and documents.
• Provide coverage for the receptionist and assist with mail and copy tasks.
• Perform database entry and reporting.

Skills

Writing

Organizational Skills

Communication

Attention to Detail

Education

College Degree

Tools

MS Word

MS Excel

Adobe Acrobat

Job description

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental, and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting, and construction conditions. We are dedicated to improving our communities, preserving the environment, and utilizing the most innovative science practices in all our work.

Job Summary: Shannon & Wilson’s Seattle office has an opening for an administrative assistant to support our engineering and scientific teams with document preparation and general administrative tasks. We are seeking a team member with a meticulous eye for detail who will thrive in a collaborative and fast-paced environment. This is an on-call intermittent position with generally less than 16 hours a week. Hours will be completed in-person at the Seattle office.

Responsibilities:

• Proofread, edit, and format technical reports, letters, memoranda, and other documents in Microsoft Word; ensure that documents adhere to company templates and style guides.
• Edit and format Microsoft Excel spreadsheets.
• Compile and bookmark PDF documents.
• Perform database entry and reporting.
• File documents according to company archiving procedures.
• Provide coverage/backup for the receptionist; duties include answering and operating a multi-line phone system, greeting callers and visitors and directing them to appropriate staff, restocking supplies, room scheduling and set-up, and food orders for office meetings or events.
• Assist the mail and copy room with incoming and outgoing mail, faxes, packages, and copying and printing.
• Support the library and file room staff as needed with organization and archiving tasks.
• Follow Shannon & Wilson's Quality Assurance (QA) policy.
• Assist technical and administrative employees with administrative tasks as needed.
• Perform other duties as assigned by supervisor.

Requirements

• College degree preferred plus two years of relevant experience.
• Excellent writing, organizational, and communication skills.
• Basic computer skills: MS Word, MS Excel, and Adobe Acrobat (or similar PDF application). Aptitude for learning new software.
• Ability to handle tight schedule demands.
• Experience with formatting citations and references is preferred.
• Experience with mathematical terms and equations is preferred.
• Experience with QA programs, audit procedures, and record keeping desired.
• Excellent attention to detail required.
• Personable, flexible, and professional demeanor.
• The ability to work independently with minimal supervision.
• Frequent sitting, standing, walking, bending, lifting, and carrying 30+ pounds.

Level Placement

Depending on an applicant’s education, experience, and other qualifications, an entry-level Administrative Assistant at Shannon & Wilson is typically placed at Level I, II, or III under Office Services with a pay range of $22.00 to $28.00 per hour.

Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:

• Employee ownership
• Comprehensive medical, prescription, vision, and dental coverage.
• Pre-tax health and daycare FSA
• Life and disability insurance
• Long-term care insurance
• Profit sharing and 401(k) plans
• Paid time off for vacation and sick leave
• 10 paid holidays
• Paid volunteer day
• Free parking

Shannon & Wilson is an Equal Opportunity EmployerShannon & Wilson participates in the E-Verify program.Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.