Administrative Assistant EMPACT

La Frontera Center Inc.; Tempe (AZ); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Generous PTO

10 paid holidays per year

Medical plans (3 choices)

Dental plans (2 choices)

Vision plans (2 choices)

403(b) retirement plan

Retirement Allowance

Life/AD&D and Long-term Disability (em

Tuition Reimbursement

Licensure Reimbursement

Elder Care assistance

Pet Insurance and much more

Job summary

EMPACT-SPC/La Frontera Arizona in Tempe, AZ is seeking an Administrative Assistant to provide clerical support for multiple departments and programs. The role requires in-office presence and full-time availability around the annual conference, with on-site work four weeks prior and during the conference week, within Maricopa County.

The position emphasizes professional interaction, data handling, meeting coordination, and event support, with a focus on confidentiality and timely delivery.

Qualifications

• Associate’s degree in Business or related field is required.
• Effective written and verbal communication skills with proven organizational and interpersonal skills.
• Strong analytical and problem solving skills, attention to detail, and independent judgment.
• Working knowledge of Microsoft Office products.
• Ability to juggle multiple projects and anticipate needs.
• Maintain confidentiality in dealing with sensitive information.
• A valid AZ Driver's License with clean driving record is required.

Responsibilities

• Provide administrative support to designated departments and programs.
• Coordinate meetings and catering, prepare correspondence and reports.
• Compile data, maintain databases, and support agency events and programs.
• Attend meetings, prepare minutes, and arrange catering as needed.
• Make meeting and travel arrangements and monitor supply levels.
• Maintain accurate files of correspondence and administrative documents.
• Support activities related to annual conference in August as needed.

Skills

Written communication

Verbal communication

Organizational skills

Interpersonal skills

Analytical skills

Problem solving

Education

Associate’s degree in Business or related field

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Tempe, AZ, US

Who we are:

EMPACT- Suicide Prevention Center, part of the La Frontera Arizona family, is an industry leading non-profit organization dedicated to providing valued community services and resources for behavioral health counseling, crisis intervention, and suicide prevention since 1987. We are an EEO/AA Employer.

You can view all our job openings at: https://lafronteraaz-empact.org/join-us/

What you’ll do:

The Administrative Assistant provides administrative support to designated departments/programs by performing clerical and administrative functions including but not limited to coordinating/scheduling meetings and catering, preparing correspondence, compiling data/reports, and supporting various agency events and programs. This position requires the individual to ensure a daily presence in the office as designated by the Director/Manager to ensure fulfill the responsibilities of the position. This position is to support an annual conference every year in August; therefore, in-office work required four weeks before the conference (full-time availability preferred during that time frame) and full-time on-site required during the week of the week of the conference. Must be in Maricopa County, Arizona. If you are not a local resident in Maricopa County, your application will not be considered.

Essential Responsibilities:

• Perform clerical and administrative tasks for designated departments/programs. Effectively manage projects and workload; demonstrate ability to handle multiple priorities in order to meet responsibilities of the position.


• Requires professional and courteous interaction with staff at all levels of the organization.


• Compiles and enters data and updates/maintains databases..


• Prepares, proofreads, edits correspondence, including emails, letters, meeting minutes, reports, marketing content, and other forms of communication.


• Assist in administering various agency events, programs, and projects.


• Attend meetings as assigned. Prepare/retain meeting minutes and arrange for catering as needed. Maintains accurate files of correspondence and administrative documents, meeting and committee minutes.


• Makes meeting and travel arrangements.


• Monitor and ensure appropriate departmental supply levels.

Other Duties and Responsibilities:

• Effectively manage projects and demonstrate the ability to multi-task in order to meet responsibilities of the position.


• Attend meetings and trainings outside of regularly scheduled work hours as requested.


• Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.


• Other duties as assigned by supervisor.

What you’ll provide:

• Associate’s degree in Business or related field or combination of specialized training and experience.


• Effective written and verbal communication skills with proven organizational and interpersonal skills.


• Strong analytical and problem solving skills, attention to detail, and independent judgment.


• Working knowledge of Microsoft Office products.


• Ability to juggle multiple projects and make immediate adjustments to work flow/task. Ability to be proactive and anticipate needs.


• Skill in maintaining relationships across all levels of the agency and community.


• Ability to work well under deadline pressure in a fast paced environment supporting several Behavioral Health programs.


• Ability to maintain confidentiality in dealing with issues of a sensitive nature.


• A valid AZ Driver's License with no major infractions in past 39 months is required.

Additional Requirements and Responsibilities:

• Demonstrated ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and relate positively and with empathy to all persons regardless of age, race, creed, gender or sexual orientation.


• Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.


• Maintain a professional demeanor and positive working relationships with internal and external team members, stakeholders, and community and business partners.


• If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required. At time of hire, a 3-year state driving record with no major infractions or excessive driving violations/tickets is required. If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required. At time of hire, a 3-year state driving record with no major infractions or excessive driving violations/tickets is required.


• Attend meetings, training, and agency activities and events outside of regularly scheduled work hours upon request.


• Maintain compliance with required training.


• Additional duties as assigned by supervisor or member of management.

What we’ll offer:

(Full-time employees)

• Generous PTO


• 10 paid holidays per year


• Medical plans (3 choices)


• Dental plans (2 choices)


• Vision plans (2 choices)


• 403(b) retirement plan


• Retirement Allowance


• Company paid Life/AD&D and Long-term Disability


• Voluntary additional Life and Short-term Disability


• Tuition Reimbursement


• Licensure Reimbursement


• Elder Care assistance


• Pet Insurance and much more!

EMPACT-SPC is licensed by the Arizona Department of Health Services, and accredited by the American Association of Suicidology (AAS) AND The Commission on Accreditation of Rehabilitation Facilities (CARF).

EMPACT-SPC/La Frontera Arizona provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All employees of EMPACT-SPC and La Frontera Arizona are employees "at will" as that term is understood in the State of Arizona. This means that employment may be terminated at any time without prior notice and for no stated reason.

EMPACT-SPC/La Frontera Arizona reserves the right to modify position descriptions as needed and without notice. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.