Administrative Assistant EMPACT

La Frontera Center Inc.; Phoenix (AZ); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Generous PTO

10 paid holidays per year

Medical plans

Dental plans

Vision plans

403(b) retirement plan

Life/AD&D and Long-term Disability

Tuition/Reimbursement

Job summary

EMPACT-SPC, part of La Frontera Arizona, invites an Administrative Assistant to support multiple departments with clerical tasks, meetings, and event coordination. The role requires on-site presence around the August conference, with four weeks of prior in-office work and full-time availability during the conference week.

Ideal candidate has an Associate’s degree in Business or related field, strong communication skills, and proficiency in Microsoft Office.

Qualifications

• Associate degree or equivalent experience.
• Effective written and verbal communication skills.
• Strong organizational and interpersonal skills.
• Ability to handle multiple priorities and meet deadlines.
• Knowledge of Microsoft Office products.

Responsibilities

• Provide clerical/administrative support to designated departments.
• Coordinate meetings and catering; prepare correspondence and reports.
• Attend meetings and record minutes; arrange travel as needed.
• Maintain accurate files and databases; monitor supplies.
• Support agency events and annual conference activities.

Skills

Written communication

Verbal communication

Office software

Multitasking

Confidentiality

Education

Associate’s degree in Business or related field

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Active Regular Part-Time Remote, AZ, US

4 days ago Requisition ID: 4111

Who we are:

EMPACT- Suicide Prevention Center, part of the La Frontera Arizona family, is an industry leading non-profit organization dedicated to providing valued community services and resources for behavioral health counseling, crisis intervention, and suicide prevention since 1987. We are an EEO/AA Employer.

What you’ll do:

The Administrative Assistant provides administrative support to designated departments/programs by performing clerical and administrative functions including but not limited to coordinating/scheduling meetings and catering, preparing correspondence, compiling data/reports, and supporting various agency events and programs. This position requires the individual to ensure a daily presence in the office as designated by the Director/Manager to ensure fulfill the responsibilities of the position. This position is to support an annual conference every year in August; therefore, in-office work required four weeks before the conference (full-time availability preferred during that time frame) and full-time on-site required during the week of the week of the conference. Must be in Maricopa County, Arizona.

24 hours weekly - Weekday hours, no evenings

Essential Responsibilities:

• Perform clerical and administrative tasks for designated departments/programs. Effectively manage projects and workload; demonstrate ability to handle multiple priorities in order to meet responsibilities of the position.
• Requires professional and courteous interaction with staff at all levels of the organization.
• Compiles and enters data and updates/maintains databases..
• Prepares, proofreads, edits correspondence, including emails, letters, meeting minutes, reports, marketing content, and other forms of communication.
• Assist in administering various agency events, programs, and projects.
• Attend meetings as assigned. Prepare/retain meeting minutes and arrange for catering as needed. Maintains accurate files of correspondence and administrative documents, meeting and committee minutes.
• Makes meeting and travel arrangements.
• Monitor and ensure appropriate departmental supply levels.

Other Duties and Responsibilities:

• Effectively manage projects and demonstrate the ability to multi-task in order to meet responsibilities of the position.
• Attend meetings and trainings outside of regularly scheduled work hours as requested.
• Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.
• Other duties as assigned by supervisor.

What you’ll provide:

• Associate’s degree in Business or related field or combination of specialized training and experience.
• Effective written and verbal communication skills with proven organizational and interpersonal skills.
• Strong analytical and problem solving skills, attention to detail, and independent judgment.
• Working knowledge of Microsoft Office products.
• Ability to juggle multiple projects and make immediate adjustments to work flow/task. Ability to be proactive and anticipate needs.
• Skill in maintaining relationships across all levels of the agency and community.
• Ability to work well under deadline pressure in a fast paced environment supporting several Behavioral Health programs.
• Ability to maintain confidentiality in dealing with issues of a sensitive nature.
• A valid AZ Driver's License with no major infractions in past 39 months is required.

Additional Requirements and Responsibilities:

• Demonstrated ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and relate positively and with empathy to all persons regardless of age, race, creed, gender or sexual orientation.
• Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.
• Maintain a professional demeanor and positive working relationships with internal and external team members, stakeholders, and community and business partners.
• If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required. At time of hire, a 3-year state driving record with no major infractions or excessive driving violations/tickets is required.If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required. At time of hire, a 3-year state driving record with no major infractions or excessive driving violations/tickets is required.
• Attend meetings, training, and agency activities and events outside of regularly scheduled work hours upon request.
• Maintain compliance with required training.
• Additional duties as assigned by supervisor or member of management.

What we’ll offer:

(Full-time employees)

• Generous PTO
• 10 paid holidays per year
• Medical plans (4 choices)
• Dental plans (2 choices)
• Vision plans (2 choices)
• 403(b) retirement plan
• Retirement Allowance
• Company paid Life/AD&D and Long-term Disability
• Voluntary additional Life and Short-term Disability
• Tuition Reimbursement
• Licensure Reimbursement
• Elder Care assistance
• Pet Insurance and much more!

EMPACT-SPC is licensed by the Arizona Department of Health Services, and accredited by the American Association of Suicidology (AAS) AND The Commission on Accreditation of Rehabilitation Facilities (CARF).

EMPACT-SPC/La Frontera Arizona provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All employees of EMPACT-SPC and La Frontera Arizona are employees "at will" as that term is understood in the State of Arizona. This means that employment may be terminated at any time without prior notice and for no stated reason.

EMPACT-SPC/La Frontera Arizona reserves the right to modify position descriptions as needed and without notice. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.