Administrative Assistant EMPACT

La Frontera EMPACT - Suicide Prevention Center; Arizona; On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Generous PTO

Job summary

La Frontera EMPACT - Suicide Prevention Center in Arizona is seeking an Administrative Assistant to provide clerical and administrative support across departments. The role includes scheduling, data entry, meeting minutes, and event coordination.

In this position you will maintain databases, assist with communications, and help manage annual conference logistics. A driving license is required, and the role involves in‑office work with weekday hours and no evening shifts.

Qualifications

• Associate's degree in Business or related field is required.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple priorities with attention to detail.
• Working knowledge of Microsoft Office products is expected.
• Discretion and confidentiality are critical in this role.

Responsibilities

• Perform clerical and administrative tasks for designated departments/programs.
• Manage projects and workload, meeting multiple priorities for responsibilities.
• Interact professionally with staff at all levels.
• Enter data, maintain databases, and prepare minutes and reports.
• Assist in coordinating events and travel arrangements as needed.
• Attend meetings, arrange catering, and maintain files of correspondence.
• Monitor supply levels and assist with office administration.

Skills

Microsoft Office

Written Communication

Verbal Communication

Multitasking

Confidentiality

Education

Associate's degree in Business

Job description

Who We Are

EMPACT- Suicide Prevention Center, part of the La Frontera Arizona family, is an industry leading non-profit organization dedicated to providing valued community services and resources for behavioral health counseling, crisis intervention, and suicide prevention since 1987. We are an EEO/AA Employer.

What You’ll Do

The Administrative Assistant provides administrative support to designated departments/programs by performing clerical and administrative functions including but not limited to coordinating/scheduling meetings and catering, preparing correspondence, compiling data/reports, and supporting various agency events and programs. This position requires the individual to ensure a daily presence in the office as designated by the Director/Manager to ensure fulfil the responsibilities of the position. This position is to support an annual conference every year in August; therefore, in‑office work required four weeks before the conference (full-time availability preferred during that time frame) and full-time on‑site required during the week of the conference.

Must be in Maricopa County, Arizona.

24 hours weekly - Weekday hours, no evenings

Essential Responsibilities

• Perform clerical and administrative tasks for designated departments/programs. Effectively manage projects and workload; demonstrate ability to handle multiple priorities in order to meet responsibilities of the position.
• Requires professional and courteous interaction with staff at all levels of the organization.
• Compiles and enters data and updates/maintains databases.
• Prepares, proofreads, edits correspondence, including emails, letters, meeting minutes, reports, marketing content, and other forms of communication.
• Assist in administering various agency events, programs, and projects.
• Attend meetings as assigned. Prepare/retain meeting minutes and arrange for catering as needed. Maintains accurate files of correspondence and administrative documents, meeting and committee minutes.
• Makes meeting and travel arrangements.
• Monitor and ensure appropriate departmental supply levels.

Other Duties And Responsibilities

• Effectively manage projects and demonstrate the ability to multi‑task in order to meet responsibilities of the position.
• Attend meetings and trainings outside of regularly scheduled work hours as requested.
• Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.
• Other duties as assigned by supervisor.

What You’ll Provide

• Associate’s degree in Business or related field or combination of specialized training and experience.
• Effective written and verbal communication skills with proven organizational and interpersonal skills.
• Strong analytical and problem solving skills, attention to detail, and independent judgment.
• Working knowledge of Microsoft Office products.
• Ability to juggle multiple projects and make immediate adjustments to work flow/task. Ability to be proactive and anticipate needs.
• Skill in maintaining relationships across all levels of the agency and community.
• Ability to work well under deadline pressure in a fast paced environment supporting several Behavioral Health programs.
• Ability to maintain confidentiality in dealing with issues of a sensitive nature.
• A valid AZ Driver's License with no major infractions in past 39 months is required.

Additional Requirements And Responsibilities

• Demonstrated ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and relate positively and with empathy to all persons regardless of age, race, creed, gender or sexual orientation.
• Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.
• Maintain a professional demeanor and positive working relationships with internal and external team members, stakeholders, and community and business partners.
• If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required. At time of hire, a 3‑year state driving record with no major infractions or excessive driving violations/tickets is required. If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required. At time of hire, a 3‑year state driving record with no major infractions or excessive driving violations/tickets is required.
• Attend meetings, training, and agency activities and events outside of regularly scheduled work hours upon request.
• Maintain compliance with required training.
• Additional duties as assigned by supervisor or member of management.

What We’ll Offer

(Full‑time employees)

• Generous PTO
• 10 paid holidays per year
• Medical plans (4 choices)
• Dental plans (2 choices)
• Vision plans (2 choices)
• 403(b) retirement plan
• Retirement Allowance
• Company paid Life/AD&D and Long‑term Disability
• Voluntary additional Life and Short‑term Disability
• Tuition Reimbursement
• Licensure Reimbursement
• Elder Care assistance
• Pet Insurance and much more!

EMPACT-SPC is licensed by the Arizona Department of Health Services, and accredited by the American Association of Suicidology (AAS) AND The Commission on Accreditation of Rehabilitation Facilities (CARF).

EMPACT-SPC/La Frontera Arizona provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All employees of EMPACT-SPC and La Frontera Arizona are employees "at will" as that term is understood in the State of Arizona. This means that employment may be terminated at any time without prior notice and for no stated reason.

EMPACT-SPC/La Frontera Arizona reserves the right to modify position descriptions as needed and without notice. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.