Administrative Assistant - EHS

Northern Virginia Electric Cooperative

Loch Lomond (VA)

On-site

USD 46,000 - 57,000

Full time

12 days ago

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Benefits offered by this job

Competitive salary and incentives

Premier health benefits, onsite health

Disability benefits

401(k) retirement plan with 4% match +

Life insurance

Vacation, Sick and Holiday Leave

Educational Assistance

Annual Company Events

Job summary

Northern Virginia Electric Cooperative (NOVEC) in Manassas, VA, seeks an organized administrative professional to support department management and staff in daily operations, data entry, report preparation and contract handling.

You will maintain budgets, assist with accounts payable/receivable, help develop policies, and ensure timely, accurate information flow. This on-site role requires a proactive, detail‑oriented team player who protects confidential material.

Qualifications

High school diploma or GED; technical training preferred.
2–3 years of related experience in office administration, budgeting and financial data.
Basic understanding of generally accepted accounting principles.

Responsibilities

Prepare reports by transcribing, formatting, inputting, editing, and transmitting data.
Provide administrative support and manage department schedules and reports.
Assist in policy and procedure development to improve effectiveness.
Assist in development and implementation of department contracts.
Maintain budget files and submit quarterly variance reports.
Process invoices for payment.
Engage in ongoing professional development and knowledge sharing.

Skills

Independent work

Team collaboration

Accounting knowledge

MS Office

Communication skills

Deadline management

Data confidentiality

Policy awareness

Education

High school diploma or GED

Computer technical training

Tools

Microsoft Office

Job description

Location 10323 Lomond Drive,Manassas, VA, 20109,United States

Description

Energize your future by joining our team at Northern Virginia Electric Cooperative (NOVEC)! NOVEC's mission is to create value for its members, employees and communities by providing safe, reliable electricity and quality products at competitive prices.

NOVEC is a locally owned electric distribution system headquartered in Manassas, VA. NOVEC provides reliable electric service to more than 180,000 homes and businesses in Clarke, Fairfax, Fauquier, Loudoun, Prince William and Stafford counties, the City of Manassas Park, and the Town of Clifton. NOVEC's service reliability is the best in the region with a 99.99% average system reliability.

As a leader on the high-tech frontier, NOVEC is using proven, cost-effective technology to improve productivity and reliability, reduce expenses, and increase cybersecurity – a national priority. Today’s technology includes what the industry calls "smart grid", as well as fiber optics, and mobile workforce.

OVERVIEW:

Provides general administrative support to department management and department staff in office administration, daily tasks and operations, and special projects. Compiles and prepares information for department reports, contracts, and budgets. Relieves department management of routine administrative duties such as filing, typing and data entry, making copies, distribution, mailing, etc. Responsible for receiving stock and non-stock items, coordinates resolution of discrepancies with Accounts Payable. Anticipates department needs and plans projects to meet deadlines and ensure efficiency in the department.

DUTIES AND RESPONSIBILITIES:

Other related duties may be assigned. An individual must be able to perform each essential duty satisfactorily and effectively. Reasonable accommodation may be available to enable individuals with disabilities to perform essential functions.

Compiles and prepares reports and information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, and maintaining department databases and software to ensure continuity of accurate and current data and information.
Provides technical and general administrative support to department staff and management, to maintain and process department schedules, and reports.
Reviews and assists in policy and procedure development to improve organizational effectiveness and department customer service.
Assists in the development and implementation of department contracts including preparation of RFQs.
Maintains budget files, collects data, prepares budgets as directed, and submits quarterly department variance reports.
Researches, reviews, and processes invoices for payment.
Works continually towards self-development to maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices, and participating in professional societies.

EDUCATION AND EXPERIENCE:

A high school diploma or GED is required. Additional specialized/technical training in computers is preferred.
Two to three years of related experience and/or training including office administration, secretarial support, database management, financial analysis, budgeting, accounts receivable, accounts payable, collections, and report management is required.
Basic understanding of general accounting practices.

KNOWLEDGE, SKILLS & ABILITIES:

Demonstrated ability to function independently in a multi-task environment, as well as part of a team.
Demonstrated knowledge of all company policies and procedures as well as all applicable federal, state, and local laws.
Demonstrated knowledge of generally accepted accounting principles and mathematical skills.
Demonstrated intermediate-level proficiency with general computer operation and Microsoft Office applications.
Demonstrated ability to communicate effectively and efficiently with all levels within the organization.
Demonstrated ability to anticipate and meet rapidly changing customer and business needs by quickly refocusing and realigning strategic and operational direction.
Demonstrated ability to consistently and accurately process data and information and carry out assigned responsibilities with minimum supervision.
Demonstrated ability to meet multiple and sometimes conflicting deadlines.
Demonstrated ability to handle and maintain the integrity of sensitive material, confidential business data, and human resources information.
Demonstrated knowledge of company terms, policies, and procedures to efficiently and effectively direct the flow of information.

WHAT WE OFFER:

Competitive salary and Incentive plan
Premier health benefits, including an onsite wellness center.
Survivor and Disability benefits
401(k) retirement plan with a 4% base salary match and an additional match of your contribution at a rate of 50% up to the first 12%
Life insurance
Vacation, Sick and Holiday Leave
Educational Assistance
Annual Company Events

NOVEC is an equal opportunity employer and participates in E-Verify. We do not provide sponsorship for this position.

The anticipated starting salary within the posted salary range will be determined based on a variety of factors, including but not limited to the candidate's education, relevant experience, skills, qualifications, certifications, internal equity, and market considerations.

Additional Information